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Jim Beran

Jim Beran

Jim Beran has 20 years experience in the Information Destruction & Records Management industry. Seventeen were spent in Minneapolis, MN, building one of the largest privately held information destruction companies in the industry. Jim has served on the Board of Directors for NAID, an industry international trade association, he was honored as a NAID member of the year (2008), and served as the NAID President (2010). Jim joined Gilmore Services in 2013. Locally, Jim is a Five Flags Rotarian and has recently been selected to serve on Pensacola Sports Board of Directors.
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Author's Posts

Security First: Why a Chain of Custody is Essential for Document Storage Services

Jim Beran

In today’s highly regulated business environment, responsible business owners need to carefully manage and monitor who handles important business documents and when. If your records management plan includes offsite or digital document storage, a specific process, known as the “chain of custody,” needs to be a key part of your security considerations.

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Topics: Records storage

Is Your Records Management Plan Starting to Feel Like Groundhog Day?

Jim Beran

As you and your organization enter 2017, is your record management plan starting to feel like Groundhog Day - just the same old routine over and over again with no thought?

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Topics: records management

Are You Asking The Right Questions About Your Local Moving Company?

Jim Beran

If you partner with a moving company for your home or office relocation, you entrust that company with valuable, sometimes irreplaceable, parts of your life. Photographs, antiques, jewelry, electronics and digital data represent just a few of the items a moving company might be asked to carefully package and move on your behalf.

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Topics: Moving Tips

Secure Document Storage to the Rescue: Protect Against ID Theft in 2017

Jim Beran

Identity theft is a common concern for both businesses and consumers, and not without reason. A recent study found that $15 billion was stolen from 13.1 million U.S. consumers in 2015. In the past six years, identity thieves have stolen $112 billion.

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Topics: Records storage, Identity Theft

Break New Ground: How To Refine Records Management Compliance in 2017

Jim Beran

The New Year is a great time for your business to look ahead and put in place needed changes in key areas, including records management. While the implementation of new processes can be confusing and unorganized, it doesn’t need to be, and improved processes can ultimately benefit your business in the long run.

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Topics: Records storage, records management

3 Reasons it Pays to Carry Out Secure Hard Drive Destruction

Jim Beran

Hard drives hold your business’s most valuable information, including proprietary data, financial statements and employee records. While the use of hard drives are widely prevalent and often necessary, the value of this information can create a problematic scenario when it comes time to upgrade your company’s hardware and increase technological efficiency.

Unfortunately, you can’t simply throw a hard drive in the trash at the end of its useful life and hope the information it contains will remain safe.

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Topics: Records storage, Data Destruction

Why Do You Need Secure Document Scanning Before Going Paperless?

Jim Beran

Going “paperless” is increasingly viewed as a key sign of a modern business. However, it’s not always in a company’s best interest to cut paper entirely out of record-keeping and other processes. Instead, it often makes more sense to simply cut back on paper use and begin the transition to paperless records management with digital files.

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Topics: Scanning

Why Outsourcing Document Shredding Beats an In-House Job Every Time

Jim Beran

Handling your shredding needs in the office with a consumer-grade shredder might seem like a cost-effective and time-efficient way to destroy your company’s confidential documents, but your business might not save as much money and time as you think. In-house shredding can waste valuable employee time, increases the potential for mistakes and even poses security risks.

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Topics: Shredding

Don't Pinch Pennies to Maintain Offsite Document Storage Services

Jim Beran

When considering document storage solutions, many businesses disregard professional third-party options over cost concerns. Storing documents in house or in a self-storage unit is often viewed as a cost-effective alternative to professional solutions.

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Topics: Records storage

5 Records Management Faux Pas to Avoid

Jim Beran

Putting an effective records management solution in place takes time, organization, and commitment. A solid record keeping procedure can help keep your company compliant, enable more streamlined access to information, and protect sensitive information over time. The anatomy of a successful records management plan includes things like:

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Topics: records management