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Jim Beran

Jim Beran

Jim Beran has 20 years experience in the Information Destruction & Records Management industry. Seventeen were spent in Minneapolis, MN, building one of the largest privately held information destruction companies in the industry. Jim has served on the Board of Directors for NAID, an industry international trade association, he was honored as a NAID member of the year (2008), and served as the NAID President (2010). Jim joined Gilmore Services in 2013. Locally, Jim is a Five Flags Rotarian and has recently been selected to serve on Pensacola Sports Board of Directors.
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Author's Posts

How to Adhere to HIPAA Laws the Right Way

Jim Beran

The adoption of computer and mobile technology has revolutionized the delivery of medical care over the last two decades. While new technology helps caregivers and medical administrators operate more efficiently than ever before, it also increases security and privacy risks.

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Topics: Records storage

Small Businesses: Ensure FACTA Compliance Through Document Destruction

Jim Beran

As a small business owner or office manager, you take security seriously. Following a retention schedule and destroying documents when the time is right are just two ways you can protect your business and your customers from identity theft and other crimes. But, these steps are also critical to remaining compliant with federal, state, and local laws.

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Topics: Data Destruction, Compliance

Are You Properly Disposing of Your Business's Old Technology?

Jim Beran

The rapid development of technology means the road to obsolescence is shorter than ever. While many businesses wait for computers to break down before replacing them, that’s not always the most efficient policy. Once computers start to slow down, productivity and employee morale begin to suffer.

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Topics: Data Destruction

Security First: Why a Chain of Custody is Essential for Document Storage Services

Jim Beran

In today’s highly regulated business environment, responsible business owners need to carefully manage and monitor who handles important business documents and when. If your records management plan includes offsite or digital document storage, a specific process, known as the “chain of custody,” needs to be a key part of your security considerations.

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Topics: Records storage

Is Your Records Management Plan Starting to Feel Like Groundhog Day?

Jim Beran

As you and your organization enter 2017, is your record management plan starting to feel like Groundhog Day - just the same old routine over and over again with no thought?

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Topics: records management

Are You Asking The Right Questions About Your Local Moving Company?

Jim Beran

If you partner with a moving company for your home or office relocation, you entrust that company with valuable, sometimes irreplaceable, parts of your life. Photographs, antiques, jewelry, electronics and digital data represent just a few of the items a moving company might be asked to carefully package and move on your behalf.

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Topics: Moving Tips

Secure Document Storage to the Rescue: Protect Against ID Theft in 2017

Jim Beran

Identity theft is a common concern for both businesses and consumers, and not without reason. A recent study found that $15 billion was stolen from 13.1 million U.S. consumers in 2015. In the past six years, identity thieves have stolen $112 billion.

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Topics: Records storage, Identity Theft

Break New Ground: How To Refine Records Management Compliance in 2017

Jim Beran

The New Year is a great time for your business to look ahead and put in place needed changes in key areas, including records management. While the implementation of new processes can be confusing and unorganized, it doesn’t need to be, and improved processes can ultimately benefit your business in the long run.

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Topics: Records storage, records management

3 Reasons it Pays to Carry Out Secure Hard Drive Destruction

Jim Beran

Hard drives hold your business’s most valuable information, including proprietary data, financial statements and employee records. While the use of hard drives are widely prevalent and often necessary, the value of this information can create a problematic scenario when it comes time to upgrade your company’s hardware and increase technological efficiency.

Unfortunately, you can’t simply throw a hard drive in the trash at the end of its useful life and hope the information it contains will remain safe.

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Topics: Records storage, Data Destruction

Why Do You Need Secure Document Scanning Before Going Paperless?

Jim Beran

Going “paperless” is increasingly viewed as a key sign of a modern business. However, it’s not always in a company’s best interest to cut paper entirely out of record-keeping and other processes. Instead, it often makes more sense to simply cut back on paper use and begin the transition to paperless records management with digital files.

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Topics: Scanning