Gilmore's Back to Office Checklist
Fri, Aug 13, 2021
By: Jim Beran
While aftereffects from Covid-19 aren’t over, many companies require their employees to return to office areas. What does that mean? It means that those employees who were working from home need document shredding solutions to ensure no company data or information is compromised. In addition, the company must have storage and other solutions ready to ensure a smooth return.
Getting Back to the office
Whether COVID is entirely gone or not, ensuring all data security protocols are in place is mandatory. The worst thing that could happen is employees compromising data privacy while making the transition. There will be employees who are uncomfortable with the return to an office setting. Businesses should have a series of steps in place to help ease the tension and potential panic that may be an issue. From one change to another, anxiety may be at high levels. This could compromise security protocols, and employees may not follow document shredding or hard drive destruction policies – not because they meant to, but because their minds are not really on the tasks at hand.
How can businesses create a comfortable environment where employees can do their jobs and ensure the hard drive shredding and document destruction protocols are followed? The first step is by decluttering what’s at home to prepare for going into the office. Next, briefings should be held to notify everyone about what should be kept and what needs to be discarded. Finally, at the office, workspaces should have reminders of policies so people don’t forget. Here are some additional office tips to make things flow smoothly:
- Assess what you have.
Since everyone has been away for quite some time, it’s a good idea to take inventory. Are there any broken chairs? Are the desks usable? What about technology? Does anything need to be discarded or upgraded? The goal is to get the office back in normal operating conditions.
- Identify what you need.
Do you need to space out desks or reconfigure the office? How can you change the footprint and keep productivity at high levels?
Once that has been completed, consider how employees will be returning. Is everyone required to come back all at once? Will it be a gradual transition? Will some employees still be able to work from home? Are you eventually changing the structure to fully remote with management in the office? If some employees continue working at home, paper shredding policies need to be explained. Having a reliable company on hand that can make pickups when needed by employees is invaluable and necessary.
Gilmore can help the transition no matter what setting your office adopts. From document shredding, storage, scanning, and data destruction, we help businesses keep their operations going. Understanding the need for a variety of services that cater to compliance is our specialty. Accredited and trusted throughout Pensacola and the surrounding areas, Gilmore is always ready to meet your needs.
For more information on our services and how we can help keep you and your employees compliant, contact one of our team members today.