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Outsourcing Records Management: One of The Best Business Decisions
Outsourcing Records Management: One of The Best Business Decisions
By: Jacob Gilmore
How you can prepare for Disaster with Document Imaging
Preparing for natural disasters is one of the most important things you can do, especially if you live in an area where these weather-based issues are more common. As part of your preparedness goals, you'll want to consider document imaging. That involves scanning paper documents and uploading them to a secure, electronic storage location as part of your disaster recovery plans.
By: Steve Clopton
Scanning and Storage in Florida’s Winter Months
In Florida, winter can be very wet. Unlike other areas where it’s very cold, there are certain parts of the state that have rain no matter what time of year. It’s always a good idea to be prepared for anything when living in Florida, and businesses should have a good scanning and storing system in place to accommodate any unforeseen flooding that can wreak havoc on their business, documents, and systems. Finding a good partner that understands the logistics of Florida’s ever-changing inclement weather to safely carry out a document management plan is key.
By: Jim Beran
Save Your Business Time and Money With Document Scanning & Storage
You can increase productivity and security in your office by using a document scanning service. Whether the files are active or in retention, scanning them into a secure cloud server allows you to access them when needed and keeps them secure from prying eyes. If you are not ready to move to a 100 percent digital office, you can not only scan the documents, which makes it easier to find them and secure them, but you can take advantage of our secure document storage.
By: Jim Beran
Document Scanning: Preparing for Tax Season 2021
You may be getting ready to file your 2020 income tax return, but that doesn’t mean it’s too early to start planning for next year’s taxes. In fact, the decisions you make now can have a huge impact on how long it takes you to complete next year’s filing when tax season rolls around.
By: Steve Clopton
Becoming a Minimalist? The First Steps to Downsize Your Home
Do you have too many things or too much space? If you do, then you may want to consider becoming a minimalist. It’s a big step but one that can bring a great deal of harmony and peace to your life.
By: Patrina Sykes
How Can Document Scanning Improve Your Company’s Project Management?
Managing a big project can be stressful, and it can also present an organizational challenge. In addition to bringing groups of people together, you also need to share access to important documents and other resources.
By: Steve Clopton
Do You Have A Disaster Recovery Plan In Place For Your Business?
When it comes to the safety of business documents you should hope for the best but plan for the worst. This is especially true if you live in an area prone to natural disasters. A backup plan is a must to protect documents and avoid compromising sensitive information.
By: Jim Beran
Why Do You Need Secure Document Scanning Before Going Paperless?
Going “paperless” is increasingly viewed as a key sign of a modern business. However, it’s not always in a company’s best interest to cut paper entirely out of record-keeping and other processes. Instead, it often makes more sense to simply cut back on paper use and begin the transition to paperless records management with digital files.
By: Jim Beran
How to Use Document Conversion Services to Delight Your Customers
Modern companies understand the importance of reliable document scanning and digital conversion of records for remote access capability and information backup. They also realize that managing physical document storage in-house can tax even the most resource-rich businesses.
By: Jacob Gilmore
3 Records Management Gaps That Could Harm Your Business
Keeping business operations streamlined and running smoothly is a key goal for many business owners. After all, as your business grows, so too do clients, responsibilities, and business documents.
Business documents may include the paper documents you house on-site, or the electronic records you keep for each new customer. Managing records is a necessary aspect of many businesses, but keeping them organized and secure over time can present an unforeseen challenge for many business owners and administrative professionals.
By: Jim Beran
Why Businesses Prefer Document Scanning Services Over In-House Scanning
If your company has been in business for a while, then you know that it’s essential to have a solid records management plan in place. After all, bringing on more customers, patients, or clients usually means more paperwork, and it’s important to make sure you’re managing all your information efficiently.
By: Jacob Gilmore
3 Ways to Get Up to Speed on Document Imaging Services for Your Business
I recently finished watching Marvel’s “The Flash” on Netflix. For anyone who doesn't know the basis of the story, it begins with a man-turned-superhero who receives the power of super speed after a freak lightning strike.
It’s crazy to think of a supernatural human who can accomplish tasks in the blink of an eye. Just think, if you had these powers, everyday records management assignments could be completed well before lunch. Imagine all of the time that would be available to channel toward more demanding job responsibilities.
By: Jim Beran
4 Things You Need to Know About Digital Document Management Today
When combining the responsibilities of managing records with a fast-paced work setting, keeping up can be difficult for business owners or office managers.
Hybrid document management plans, where certain records are being stored either physically or electronically, are becoming part of the norm as the role of technology grows in office environments. With more businesses relying on digital document management, it’s important to stay up-to-date on the best ways to maintain electronic records.
By: Jacob Gilmore
5 Big Movements in Records Management to Look For in 2016
With another year almost over, it’s time to make those New Year's resolutions again. We're not talking about your typical personal resolutions, but instead, we mean your business records management resolutions. Methods of handling records are constantly changing to better protect your sensitive information. Now is the time to get serious about records management for your company and know what big movements to look out for in 2016.
By: Jim Beran
Why You Don't Have To Go Paperless to Use Document Scanning Services
Going paperless does not necessarily mean completely eliminating the use of paper. It sounds a bit backwards, right? Instead, document scanning is an option that can allow you to expand the use of individual documents simply by converting them into digital files. Imagine high priority documents that, instead of being passed around, can be easily accessed by a computer.
With technology becoming more prevalent in professional environments, now is the perfect time to understand how to leverage the benefits of document scanning.
By: Jim Beran
How to Prepare Your Practice for Medical Records Scanning
If you’re part of a busy medical practice, handling sensitive paper records can be a time-consuming and arduous aspect of the job. Because there's so much paperwork required for every part of the business, from insurance documents, to patient files, to prescription records, to invoicing, and more, keeping up with it all can be a full-time job in and of itself.
By: Jim Beran
Top Qualities You Really Need in a Document Scanning Company
Today, office managers are constantly researching the best processes and technologies to better develop and improve business practices. The days of tolerating disorganized and overflowing filing cabinets are over.
And many businesses are moving on from outdated methods of in-house records storage. That's where document scanning comes in as a helpful solution for companies interested in maintaining organized, secure and readily accessible records.
By: Jacob Gilmore
Cheat Sheet: Navigating Through the Many Faces of Records Management
By: Jacob Gilmore
How Document Imaging Can Add More Time to Your Day
Time is one of the most valuable resources available to any business. No matter what you do to manage it, it always seems like there’s not enough.
One tip that a lot of companies overlook when it comes to saving and managing time is taking advantage of high-quality and dependable document imaging services as part of their records management system.
By: Jim Beran
Secure Document Storage by the Numbers
When considering secure document storage, secure shredding, and retention scheduling, many business owners are shocked to discover just how big of an impact these services can have on their bottom line.
By: Jim Beran
How to Clear Those Hard Copies Off Your Desk for Good
If you've ever sat down at your desk and had a hard time finding the mouse for your computer, or the computer itself, you're suffering from a common problem: Paper Overload. With the average office worker using 10,000 sheets of copy paper every year, it’s clear how easy it is to accumulate an excessive amount of hard copies that end up cluttering your desk and your office.
By: Jacob Gilmore
Can a Document Imaging Company Help Preserve Your Family History?
When we think about important documents, financial information and business records are at the top of the list. Though professional information is important, some of the most cherished records we possess have to do with our family history. Invaluable memories and genealogical information are often in the form of hard copy documents like pictures and letters. Though documents about your family history are important, and often irreplaceable, they are often left in boxes in attics, basements and closets, putting them at risk for natural disasters, damage or misplacement. Just as your family history progressed over time, so has the method of preserving your family history.
By: Jim Beran
Are People Being Paid to Sort Through Your Trash? Don't Throw Away Your Identity
It’s no secret that there’s big money in an identity theft. Thieves and hackers can make a hefty profit from stolen personal information. Because of this, every business wants to be safe from a major identity theft issue, which could mean a drastic financial blow to a company. Many businesses know shredding is necessary to help protect their identity. For companies that collect personal information like medical practices, accounting offices and law firms, document shredding also protects the people who trust you with their information.
Like a lot of business process, implementing paper shredding services might not feel like a top priority, but it is actually one of the most beneficial and important parts of running a business. Thieves will go to no end to steal information, and your trash is not off limits.
By: Jacob Gilmore
6 Ways a Document Imaging Company Can Help Create a Paperless Office
The vision of a paperless office can be alluring. Most of us think about a modern space where all information is perfectly digitized and streamlined. If your office doesn’t quite live up to this vision, don’t be discouraged.
The good thing about your goal to cut down on paper is that it doesn’t have to be all or nothing. Some documents might always be necessary to keep in paper form, but adopting a regular document scanning routine can dramatically increase productivity and workflow for your office.
By: Jacob Gilmore
Is Your Business Ready to Go Paperless? Take this Quiz to Find Out
The idea of having a “paperless” office is a trending topic among many business owners. As records management companies secure documents, share information, and control access, it’s easy to see why so many businesses are attempting to ditch paper and embrace technology.
By: Jacob Gilmore
Secure Document Storage and Management Tips for Hospitals
Document storage and management can be challenging to carry out in any industry. When it comes to healthcare, information management is particularly complex. Because strict guidelines associated with laws like HIPAA carry high penalties for violations and noncompliance (in some cases over 1 million dollars in fines), document management systems must balance between being secure and accessible at the same time.
By: Jim Beran
4 Types of Documents that Need to Be Scanned Today
Technology is advancing at a faster rate than ever before, making it challenging for businesses to keep up. With the paperless office trend on the rise, many industries are weighing their options. Though going paperless has a nice ring to it, it’s important to find out if it is right for your business. Some companies will digitize only a portion of their entire paper documents. How can you decide which documents are essential in digital form? Document scanning can mean cost savings, faster turnaround for retrieval, better quality and help with compliance. Here are four types of documents that need to be scanned today.
By: Jacob Gilmore
4 Things to Do Before Becoming a Paperless Office
The idea of a paperless office is alluring. A solution that cuts down on clutter, streamlines information and reduces waste is a dream for many businesses.
If your organization is like many others, paper has had an important role so far. Making the switch to a mostly paperless office can be a big transition that can take time.
By: Jacob Gilmore
The Difference Between Bulk Document Imaging Vs. Scan on Demand
Businesses seek out document scanning services for different reasons. For businesses that are required to retain documents for a certain time period, must quickly retrieve information or want to consolidate and organize their office, digitally scanning information is a common document storage tool.
Depending on your industry and particular need, there are two primary scanning options for your important records.
By: Jacob Gilmore