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Document Scanning: Preparing for Tax Season 2021

Document Scanning: Preparing for Tax Season 2021

You may be getting ready to file your 2020 income tax return, but that doesn’t mean it’s too early to start planning for next year’s taxes. In fact, the decisions you make now can have a huge impact on how long it takes you to complete next year’s filing when tax season rolls around.

Do You Have A Disaster Recovery Plan In Place For Your Business?

Do You Have A Disaster Recovery Plan In Place For Your Business?

When it comes to the safety of business documents you should hope for the best but plan for the worst. This is especially true if you live in an area prone to natural disasters. A backup plan is a must to protect documents and avoid compromising sensitive information.

Why Do You Need Secure Document Scanning Before Going Paperless?

Why Do You Need Secure Document Scanning Before Going Paperless?

Going “paperless” is increasingly viewed as a key sign of a modern business. However, it’s not always in a company’s best interest to cut paper entirely out of record-keeping and other processes. Instead, it often makes more sense to simply cut back on paper use and begin the transition to paperless records management with digital files.

How to Use Document Conversion Services to Delight Your Customers

How to Use Document Conversion Services to Delight Your Customers

Modern companies understand the importance of reliable document scanning and digital conversion of records for remote access capability and information backup. They also realize that managing physical document storage in-house can tax even the most resource-rich businesses.

3 Records Management Gaps That Could Harm Your Business

3 Records Management Gaps That Could Harm Your Business

Keeping business operations streamlined and running smoothly is a key goal for many business owners. After all, as your business grows, so too do clients, responsibilities, and business documents.

Business documents may include the paper documents you house on-site, or the electronic records you keep for each new customer. Managing records is a necessary aspect of many businesses, but keeping them organized and secure over time can present an unforeseen challenge for many business owners and administrative professionals.

Why Businesses Prefer Document Scanning Services Over In-House Scanning

Why Businesses Prefer Document Scanning Services Over In-House Scanning

If your company has been in business for a while, then you know that it’s essential to have a solid records management plan in place. After all, bringing on more customers, patients, or clients usually means more paperwork, and it’s important to make sure you’re managing all your information efficiently.

3 Ways to Get Up to Speed on Document Imaging Services for Your Business

3 Ways to Get Up to Speed on Document Imaging Services for Your Business

I recently finished watching Marvel’s “The Flash” on Netflix. For anyone who doesn't know the basis of the story, it begins with a man-turned-superhero who receives the power of super speed after a freak lightning strike.  

It’s crazy to think of a supernatural human who can accomplish tasks in the blink of an eye. Just think, if you had these powers, everyday records management assignments could be completed well before lunch. Imagine all of the time that would be available to channel toward more demanding job responsibilities.

4 Things You Need to Know About Digital Document Management Today

4 Things You Need to Know About Digital Document Management Today

When combining the responsibilities of managing records with a fast-paced work setting, keeping up can be difficult for business owners or office managers.

Hybrid document management plans, where certain records are being stored either physically or electronically, are becoming part of the norm as the role of technology grows in office environments. With more businesses relying on digital document management, it’s important to stay up-to-date on the best ways to maintain electronic records. 

5 Big Movements in Records Management to Look For in 2016

5 Big Movements in Records Management to Look For in 2016

With another year almost over, it’s time to make those New Year's resolutions again. We're not talking about your typical personal resolutions, but instead, we mean your business records management resolutions. Methods of handling records are constantly changing to better protect your sensitive information. Now is the time to get serious about records management for your company and know what big movements to look out for in 2016.

Why You Don't Have To Go Paperless to Use Document Scanning Services

Why You Don't Have To Go Paperless to Use Document Scanning Services

Going paperless does not necessarily mean completely eliminating the use of paper. It sounds a bit backwards, right? Instead, document scanning is an option that can allow you to expand the use of individual documents simply by converting them into digital files. Imagine high priority documents that, instead of being passed around, can be easily accessed by a computer.

With technology becoming more prevalent in professional environments, now is the perfect time to understand how to leverage the benefits of document scanning.

How to Prepare Your Practice for Medical Records Scanning

How to Prepare Your Practice for Medical Records Scanning

If you’re part of a busy medical practice, handling sensitive paper records can be a time-consuming and arduous aspect of the job. Because there's so much paperwork required for every part of the business, from insurance documents, to patient files, to prescription records, to invoicing, and more, keeping up with it all can be a full-time job in and of itself.

Top Qualities You Really Need in a Document Scanning Company

Top Qualities You Really Need in a Document Scanning Company

Today, office managers are constantly researching the best processes and technologies to better develop and improve business practices. The days of tolerating disorganized and overflowing filing cabinets are over.

And many businesses are moving on from outdated methods of in-house records storage. That's where document scanning comes in as a helpful solution for companies interested in maintaining organized, secure and readily accessible records.

How Document Imaging Can Add More Time to Your Day

How Document Imaging Can Add More Time to Your Day

Time is one of the most valuable resources available to any business. No matter what you do to manage it, it always seems like there’s not enough.

One tip that a lot of companies overlook when it comes to saving and managing time is taking advantage of high-quality and dependable document imaging services as part of their records management system.

Secure Document Storage by the Numbers

Secure Document Storage by the Numbers

When considering secure document storage, secure shredding, and retention scheduling, many business owners are shocked to discover just how big of an impact these services can have on their bottom line.

How to Clear Those Hard Copies Off Your Desk for Good

How to Clear Those Hard Copies Off Your Desk for Good

If you've ever sat down at your desk and had a hard time finding the mouse for your computer, or the computer itself, you're suffering from a common problem: Paper Overload. With the average office worker using 10,000 sheets of copy paper every year, it’s clear how easy it is to accumulate an excessive amount of hard copies that end up cluttering your desk and your office.

Can a Document Imaging Company Help Preserve Your Family History?

Can a Document Imaging Company Help Preserve Your Family History?

When we think about important documents, financial information and business records are at the top of the list. Though professional information is important, some of the most cherished records we possess have to do with our family history. Invaluable memories and genealogical information are often in the form of hard copy documents like pictures and letters. Though documents about your family history are important, and often irreplaceable, they are often left in boxes in attics, basements and closets, putting them at risk for natural disasters, damage or misplacement.  Just as your family history progressed over time, so has the method of preserving your family history.

Are People Being Paid to Sort Through Your Trash? Don't Throw Away Your Identity

Are People Being Paid to Sort Through Your Trash? Don't Throw Away Your Identity

 

It’s no secret that there’s big money in an identity theft. Thieves and hackers can make a hefty profit from stolen personal information. Because of this, every business wants to be safe from a major identity theft issue, which could mean a drastic financial blow to a company. Many businesses know shredding is necessary to help protect their identity. For companies that collect personal information like medical practices, accounting offices and law firms, document shredding also protects the people who trust you with their information.

Like a lot of business process, implementing paper shredding services might not feel like a top priority, but it is actually one of the most beneficial and important parts of running a business. Thieves will go to no end to steal information, and your trash is not off limits.

6 Ways a Document Imaging Company Can Help Create a Paperless Office

6 Ways a Document Imaging Company Can Help Create a Paperless Office

The vision of a paperless office can be alluring. Most of us think about a modern space where all information is perfectly digitized and streamlined. If your office doesn’t quite live up to this vision, don’t be discouraged.

The good thing about your goal to cut down on paper is that it doesn’t have to be all or nothing. Some documents might always be necessary to keep in paper form, but adopting a regular document scanning routine can dramatically increase productivity and workflow for your office.

Secure Document Storage and Management Tips for Hospitals

Secure Document Storage and Management Tips for Hospitals

Document storage and management can be challenging to carry out in any industry. When it comes to healthcare, information management is particularly complex. Because strict guidelines associated with laws like HIPAA carry high penalties for violations and noncompliance (in some cases over 1 million dollars in fines), document management systems must balance between being secure and accessible at the same time.

4 Types of Documents that Need to Be Scanned Today

4 Types of Documents that Need to Be Scanned Today

Technology is advancing at a faster rate than ever before, making it challenging for businesses to keep up. With the paperless office trend on the rise, many industries are weighing their options. Though going paperless has a nice ring to it, it’s important to find out if it is right for your business. Some companies will digitize only a portion of their entire paper documents. How can you decide which documents are essential in digital form? Document scanning can mean cost savings, faster turnaround for retrieval, better quality and help with compliance. Here are four types of documents that need to be scanned today. 

4 Things to Do Before Becoming a Paperless Office

4 Things to Do Before Becoming a Paperless Office

The idea of a paperless office is alluring. A solution that cuts down on clutter, streamlines information and reduces waste is a dream for many businesses.

If your organization is like many others, paper has had an important role so far. Making the switch to a mostly paperless office can be a big transition that can take time.

The Difference Between Bulk Document Imaging Vs. Scan on Demand

The Difference Between Bulk Document Imaging Vs. Scan on Demand

Businesses seek out document scanning services for different reasons. For businesses that are required to retain documents for a certain time period, must quickly retrieve information or want to consolidate and organize their office, digitally scanning information is a common document storage tool.

Depending on your industry and particular need, there are two primary scanning options for your important records.

Where Records Management is Headed in the Next Five Years

Where Records Management is Headed in the Next Five Years

Records management has traditionally been important to organizations needing to keep records organized and secure throughout their life cycle. Many people associate records management with storing, archiving, tracking or destroying records. Today, records management companies are ever-evolving as they adapt to new technological trends. Now, records management companies are going beyond creating retention schedules by adding privacy and security policies in addition to overseeing traditional records operations.

4 Tools Records Management Companies Should Use

4 Tools Records Management Companies Should Use

The role of records management is extremely important to businesses. Ultimately, companies are built on paperwork like contracts, certifications, tax information and employment records.

For businesses looking to safeguard and organize their information, many seek out a professional records management company. For comprehensive care over the lifespan of your documents, records management companies should offer several different tools to organize, store and destroy business documents.

What Documents Should You Shred After Tax Season?

What Documents Should You Shred After Tax Season?

The end of tax season marks the end of collecting and reporting the previous year’s financial statements and is often a breath of fresh air for business owners and the average working American. Filing taxes and accounting for your finances can be time-consuming, so mid-April represents moving forward for the year. Once the returns are processing, many people struggle to determine what to do with all of the paper documents accumulated over the course of a year and beyond. Take a look at which documents to shred and purge after tax season.