How Document Imaging Can Add More Time to Your Day
Wed, May 20, 2015
By: Jim Beran
Time is one of the most valuable resources available to any business. No matter what you do to manage it, it always seems like there’s not enough.
One tip that a lot of companies overlook when it comes to saving and managing time is taking advantage of high-quality and dependable document imaging services as part of their records management system.
Never touch a piece of paper more than once
With a full-service document imaging solution in place, it’s possible for all of hard copies to be automatically scanned, indexed, electronically stored, and securely destroyed with no effort on your part. This is the dream of businesses working toward the paperless office.
While it may not be practical for every business to operate entirely without paper, having reliable document imaging services always available goes a long way in managing paper and keeping all your important documents secure.
Retrieve any record right from your desktop
By creating a scanned electronic copy of a document and having the ability to retrieve it from the cloud, your staff will no longer need to waste time filing away hard copies, looking for and retrieving files for later reference, or dealing with the headache of locating misfiled documents. Instead, every page of every record is available at the touch of a button, saving huge amounts of time. These same documents can also be instantly sent right from the same web interface, making sharing documents as simple as a click as well.
Quick and simple document retrieval
Though the benefits of document scanning are impressive, it can be necessary at times to retrieve the actual hard copy of a document. If you just need a physical copy to carry with you, you can easily print out a copy of the scanned document right at your desk and use it as needed. If you need the actual hard copy itself, retrieving it can be as simple as sending a request to your document storage partner.
Ultimately, partnering with a certified provider of document imaging services can help you save your most valuable resource: time. If you’d like to learn just how much time we can save your company with records management services, contact us or request a quote today.