Gilmore Blog https://www.gilmoreservices.com/blog/topic/commercial-storage

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Information on document storage, imaging services, shredding and more.

Go Green: Reduce Waste with Document Shredding and Storage

Go Green: Reduce Waste with Document Shredding and Storage

Shredding documents and then recycling them doesn't really help the environment when you can't send those documents to a recycling facility that handles tiny pieces of paper. When you shred paper, it shortens the fibers and makes the paper just about useless. However, because we at Gilmore have so many documents – bales of them every day – we send the shredded documents to a special recycling plant that is able to use these tiny pieces of paper to make other products.

Scanning and Storage in Florida's Wet Seasons

Scanning and Storage in Florida's Wet Seasons

During Florida's wet seasons, it's easy enough for businesses to get flooded, even those that are not in flood zones. You can save your clients' documents by taking the steps to go paperless or, at the very least, by using a document storage and scanning service. When you decide to go paperless, that means that you will probably have to scan hundreds or thousands of documents that have not reached the end of their retention time. It sounds like a big chore that most would rather ignore.

Document Storage Solutions for Your Business

Document Storage Solutions for Your Business

Although many offices have resorted to going full-paperless, there are still many businesses that have not taken the time to assess their document storage protocols. Having a professional document storage company you can tap into to assist in protecting sensitive data is key. Why is document storage so important?

5 Reasons Why Cloud Storage is Right For You

5 Reasons Why Cloud Storage is Right For You

As a business owner, it’s important to keep track of tools, resources, and processes that can make things easier. Document storage is very important and moving it online to cloud storage makes sense. Imagine having to dig through enough boxes to house in a gym, and then a cloud services system where everything can be viewed and downloaded in a matter of minutes.

If Moving Boxes Could Talk: 3 Inside Tips for Your Pensacola Office Move

If Moving Boxes Could Talk: 3 Inside Tips for Your Pensacola Office Move

So you need to move your office but don’t know where to start. No problem! That’s where I come in — I am the moving boxes you need for your next office move. Moving is often a painstaking and time consuming process, but it doesn’t have to be.

I’ve got a few tips to streamline your Pensacola move and make the process as painless as possible for you (and me).

Do You Have A Disaster Recovery Plan In Place For Your Business?

Do You Have A Disaster Recovery Plan In Place For Your Business?

When it comes to the safety of business documents you should hope for the best but plan for the worst. This is especially true if you live in an area prone to natural disasters. A backup plan is a must to protect documents and avoid compromising sensitive information.

Why Is Document Storage And Retention Scheduling Necessary?

Why Is Document Storage And Retention Scheduling Necessary?

 

For some, document management might seem like a luxury and not a need. You might wonder the reason for seeking records management services when organizing, storing and disposing of documents could take place in-house. To answer this question, business owners don’t have to look much farther than a colleague's cluttered storage closet, or, even worse, their own disarray of boxes and loose papers.  

3 Surprising (But True) Facts About Document Storage Services

3 Surprising (But True) Facts About Document Storage Services

Document storage might not be the most exciting part of your job as an office manager, but that doesn’t mean it’s not vital to your company’s operations. Privacy, security, and compliance are all at stake when you decide where and how to store company documents.

Why You Need to Work Document Storage Into Your Q3 Business Plan

Why You Need to Work Document Storage Into Your Q3 Business Plan

Believe it or not, the third quarter is around the corner. As a business owner or manager, now’s the time to finalize your business plan for the quarter so you can work toward meeting your financial goals in the second half of the year. That could mean ramping up your marketing efforts, making any necessary cuts, or increasing process efficiency.

Office Managers: 4 Pieces of Offsite Document Storage Advice to Live By

Office Managers: 4 Pieces of Offsite Document Storage Advice to Live By

As an office manager, you have a lot on your plate: preparing payroll, developing and enforcing office policies, returning emails, ordering supplies, assisting with recruiting, and more.

One key responsibility that shouldn’t be overlooked is filing and storage. You need to store your company’s records properly to ensure compliance, efficiency and security.

The Top 5 Benefits of Using A Commercial Warehousing Space

The Top 5 Benefits of Using A Commercial Warehousing Space

There comes a time in every business' lifespan when the need for certain updates is necessary. Whether you own a hotel, restaurant, hospital, or bank, the process of making crucial business changes can be stressful. It comes with the growing pains of running a successful company.

A Guide to Business Records Compliance

A Guide to Business Records Compliance

As business owners, records managers, or the people fostering startups, there can be a lot on your plate to keep track of every detail that might affect your business. Something has to give. When it comes to records management, it can be a complicated issue. When government regulations come into the mix, the waters get even muddier. Most business professionals don’t have time to stop and worry about it.