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3 Surprising (But True) Facts About Document Storage Services

Steve Clopton

Document storage might not be the most exciting part of your job as an office manager, but that doesn’t mean it’s not vital to your company’s operations. Privacy, security, and compliance are all at stake when you decide where and how to store company documents.

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Topics: Commercial Storage

How to Adhere to HIPAA Laws the Right Way

Jim Beran

The adoption of computer and mobile technology has revolutionized the delivery of medical care over the last two decades. While new technology helps caregivers and medical administrators operate more efficiently than ever before, it also increases security and privacy risks.

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Topics: Records storage

4 Ways to Declutter and Prepare for Your Move to Smaller Office

Patrina Sykes

As a business owner or facility manager, you probably associate the concept of “bigger and better” with the idea of moving your business to a new location. But sometimes, even for companies that are doing just fine financially, opting for a smaller location offers even more benefits as far as streamlining, simplifying, and cutting operating costs.

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Topics: Moving Tips

3 Major DIY Pensacola Moving Mistakes to Avoid this Season

Patrina Sykes

Whether you’re moving into your family’s dream home, downsizing, or relocating your growing business, across the country or just across town, moving is both exciting and stressful. With the right preparation and professional help, it can be a wonderful experience. But some common mishaps can make an already difficult experience even worse.

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Topics: Moving Tips

Small Businesses: Ensure FACTA Compliance Through Document Destruction

Jim Beran

As a small business owner or office manager, you take security seriously. Following a retention schedule and destroying documents when the time is right are just two ways you can protect your business and your customers from identity theft and other crimes. But, these steps are also critical to remaining compliant with federal, state, and local laws.

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Topics: Data Destruction, Compliance

Why You Need to Work Document Storage Into Your Q3 Business Plan

Phyllis Smith

Believe it or not, the third quarter is around the corner. As a business owner or manager, now’s the time to finalize your business plan for the quarter so you can work toward meeting your financial goals in the second half of the year. That could mean ramping up your marketing efforts, making any necessary cuts, or increasing process efficiency.

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Topics: Records storage, Commercial Storage, records management

The Easiest Way to Get Started with a Records Retention Schedule

Meagan Mangold

When it comes to office organization and processes, sometimes it’s smarter to trust the experts. Sure, you could handle your own document storage and compliance responsibilities, but it’s often inefficient and, ultimately, costly.

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Topics: records management

Are You Properly Disposing of Your Business's Old Technology?

Jim Beran

The rapid development of technology means the road to obsolescence is shorter than ever. While many businesses wait for computers to break down before replacing them, that’s not always the most efficient policy. Once computers start to slow down, productivity and employee morale begin to suffer.

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Topics: Data Destruction

Why Secure Document Storage is Essential for Sarbanes-Oxley Compliance

Steve Clopton

You’ve probably heard of this compliance regulation before, but do you really know what it means? Sarbanes-Oxley Act compliance is a critical step in the accounting and auditing processes of public companies.

However, some of the Act’s provisions also apply to private companies. Even accidently destroying documents required under the act can lead to repercussions, so every business needs to take steps to ensure proper compliance.

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Topics: Records storage

Q&A with a Pensacola Property Management Expert on House Hunting

Jacob Gilmore

If you spent the winter debating whether or not it’s time to move, spring is the season to get serious. Before you know it, you’ll be dedicating your weekends to driving around the area’s most desirable neighborhoods in search of your next home.

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Topics: Moving Tips, Community