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The Dangers of Being Careless About Document Shredding in Medical Offices

Phyllis Smith

Whether you operate a small, single-physician family practice or are an administrator in a large hospital, records management is one of your primary responsibilities. Efficient records management is critical, not only for day-to-day operations but—most critically—for patient confidentiality and compliance with federal mandates like HIPAA.

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Topics: Shredding

Compliance Catastrophe? Consider Automating Records Management

Steve Clopton

If you’ve decided to implement a more strategic records management plan this year, you’ve taken a big step toward increasing efficiency and security for your organization.

However, when many companies decide to enhance their records management, they may do so piecemeal, with different personnel managing different parts of the plan. This strategy often leads to inconsistencies and can negate many of the benefits a records management plan can provide.

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Topics: records management

Ask the Experts: Q&A with a Leading Pensacola Realtor on Preparing for a Move

Patrina Sykes

Moving season is upon us. Whether you’re planning your first move or your fifth, you probably have plenty of questions about how to approach the process.

You can save yourself a lot of headache with a little inside knowledge. That’s why we called Kathy Justice, broker associate at Main Street Properties in Perdido Key, Florida. Kathy is the leading real estate expert in Perdido Key, where her market knowledge, enthusiasm and exceptional customer service skills saw her named the top volume sales agent from 2007 to 2014 and the top condo volume sales agent in all of Pensacola in 2014.

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Topics: Moving Tips

Office Managers: 4 Pieces of Offsite Document Storage Advice to Live By

Meagan Mangold

As an office manager, you have a lot on your plate: preparing payroll, developing and enforcing office policies, returning emails, ordering supplies, assisting with recruiting, and more.

One key responsibility that shouldn’t be overlooked is filing and storage. You need to store your company’s records properly to ensure compliance, efficiency and security.

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Topics: Commercial Storage, records management

Do You Know Where Your Paper Goes After Secure Document Shredding?

Phyllis Smith

When compared to in-house shredding, secure document destruction saves money, increases security and enhances internal workflows.

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Topics: Shredding

Small Business Spring Cleaning 101: Don't Ignore Business Records Management

Steve Clopton

Spring, what a wonderful time of year. The birds are chirping, the flowers are blooming and the sun’s shining just a little bit brighter. But the season isn’t all rainbows and butterflies. It’s also the time of year when many successful businesses start cleaning up the office.

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Topics: records management

How to Stay Ahead of the Curve for Your Household Move This Season

Patrina Sykes

Spring is around the corner and with it comes the start of moving season. It’s the time of year when there’s a moving truck coming or going on your block every week.

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Topics: Moving Tips

Security First: Why a Chain of Custody is Essential for Document Storage Services

Jim Beran

In today’s highly regulated business environment, responsible business owners need to carefully manage and monitor who handles important business documents and when. If your records management plan includes offsite or digital document storage, a specific process, known as the “chain of custody,” needs to be a key part of your security considerations.

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Topics: Records storage

How Cloud Document Storage Meets 2 Important Business Needs

Steve Clopton

Storing business documents on “the cloud” has become an increasingly popular -- and critical -- way for companies to ensure comprehensive access to and security over their files. While cloud storage has come under criticism in some circles for its perceived vulnerability to hacking, the cloud is, in fact, one of the most secure ways to store your documents, especially if you work with a reputable storage partner.

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Topics: Records storage

3 Ways Paper Shredding Services Can Save You Money This Year

Phyllis Smith

If you’re looking for ways to cut costs and maximize revenue in 2017, partnering with a professional paper shredding service is a great place to start. Professional on-site shredding or off-site shredding eliminates many of the risks and extraneous costs related to in-house shredding practices.

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Topics: Shredding