Gilmore Blog https://www.gilmoreservices.com/blog

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Information on document storage, imaging services, shredding and more.

The Small Businesses Guide to Document Scanning and Storage

The Small Businesses Guide to Document Scanning and Storage

Trusting a company to handle scanning your records, whether they are your HR records or your clients' files, is a big step for some businesses. When it comes to scanning and storage, you want to make sure that the company you choose scans every document and that the document storage facility is secure.

Go Green: Reduce Waste with Document Shredding and Storage

Go Green: Reduce Waste with Document Shredding and Storage

Shredding documents and then recycling them doesn't really help the environment when you can't send those documents to a recycling facility that handles tiny pieces of paper. When you shred paper, it shortens the fibers and makes the paper just about useless. However, because we at Gilmore have so many documents – bales of them every day – we send the shredded documents to a special recycling plant that is able to use these tiny pieces of paper to make other products.

Gilmore's Back to Office Checklist

Gilmore's Back to Office Checklist

While aftereffects from Covid-19 aren’t over, many companies require their employees to return to office areas. What does that mean? It means that those employees who were working from home need document shredding solutions to ensure no company data or information is compromised. In addition, the company must have storage and other solutions ready to ensure a smooth return.

Post Covid Downsizing

Post Covid Downsizing

You’re ready to get back in the swing of things and are considering downsizing your home office. There are tons of things you can do, but first, determine why you are downsizing. Have your needs changed? Are you going back to the office? Businesses have a few challenges ahead as they determine whether they will start employing a full staff at the office, keep a rotating hybrid of employees, or want to go entirely remote. For employees, as you’re contemplating what’s next, consider the following:

Scanning and Storage in Florida's Wet Seasons

Scanning and Storage in Florida's Wet Seasons

During Florida's wet seasons, it's easy enough for businesses to get flooded, even those that are not in flood zones. You can save your clients' documents by taking the steps to go paperless or, at the very least, by using a document storage and scanning service. When you decide to go paperless, that means that you will probably have to scan hundreds or thousands of documents that have not reached the end of their retention time. It sounds like a big chore that most would rather ignore.

Protect Your Customers Data-Hard Drive Destruction

Protect Your Customers Data-Hard Drive Destruction

With identity theft more prevalent than ever and more and more companies going fully digital, the risk of customer data getting into the wrong hands is even higher. Most companies have good security, but they don't think about letting data on old hard drives getting into criminals' hands. 

Document Storage Solutions for Your Business

Document Storage Solutions for Your Business

Although many offices have resorted to going full-paperless, there are still many businesses that have not taken the time to assess their document storage protocols. Having a professional document storage company you can tap into to assist in protecting sensitive data is key. Why is document storage so important?

5 Reasons Why Cloud Storage is Right For You

5 Reasons Why Cloud Storage is Right For You

As a business owner, it’s important to keep track of tools, resources, and processes that can make things easier. Document storage is very important and moving it online to cloud storage makes sense. Imagine having to dig through enough boxes to house in a gym, and then a cloud services system where everything can be viewed and downloaded in a matter of minutes.

How Long Should You Keep Your Tax Records

How Long Should You Keep Your Tax Records

People are often at one end of the spectrum or another – they either keep tax records forever or throw them away as soon as they do their taxes. If you're in the former category, it's time to go through all of those old records and shred those you don't need to keep. If you're in the latter category, you need to keep your tax record for up to seven years.

Protect Your Customers Data

Protect Your Customers Data

A hard drive is a particularly valuable item to a criminal. Whether it starts as an idle curiosity or a full-fledged identity theft scheme, hard drives contain much information that people would prefer to keep private. If you own a business, it's up to you to keep your customers' information from falling into the wrong hands. The ripple effects of just one identity breach can branch into areas of people's lives that they may not have even realized were possible. Merely wiping a hard drive can't always do the job, and this is a common fallacy that can land people in hot water. Real hard drive destruction takes the whole process a step further, so you're assured that all the data stored on that drive is gone forever. 

Maintain Data Confidentiality In The Workplace

Maintain Data Confidentiality In The Workplace

Confidentiality in the workplace has always been important, but modern offices have complicated the status quo. With every technology upgrade, the workforce is forced to adjust to new procedures and expectations. New workplace laws come out to set the standards for businesses and threaten serious penalties in the face of violations. As much work as it is though, confidentiality needs to take priority. The loss of information can mean anything from legal hassles to a complete shutdown of a business. To keep your livelihood protected, here are five tips to getting it right.

Future of Gilmore

Future of Gilmore

In 1955, Jim Gilmore started a company to help people and businesses move their precious, sentimental and personal belongings. What started as a moving company has evolved into a business that goes beyond transportation. Under the direction of our father, Ronnie Gilmore, we expanded our services to include document management and storage, shredding and data hard drive destruction, and digital imaging and scanning, among others. Today, we serve over 6,000 clients from along the Gulf Coast to across the country.

How To Choose A Shredding Company That Fits Your Needs

How To Choose A Shredding Company That Fits Your Needs

When you are looking for a shredding company, you need to check several factors, including the locality and the certification. Making a list titled how to choose shredding company and googling shredding company near me helps you locate local companies and compare services and certifications.

Records Storage Systems That Can Change Your Law Firm

Records Storage Systems That Can Change Your Law Firm

When you are a law firm, you are held to a higher standard for protecting your clients’ data. Identity theft is a real problem that could cost your law firm hefty fines. One of the more significant issues a law firm has is that they store records right in the office.

5 Ways Shredding Companies Secure Your Sensitive Information

5 Ways Shredding Companies Secure Your Sensitive Information

Keeping your clients’ and employees’ sensitive information away from prying eyes is something every company should stay on top of. Even an inadvertent breach could result in hefty fines. You can protect data in your office, but what happens to that data after you’re done with it?

Is Offsite Shredding Secure? Onsite vs. Offsite Shredding Services

Is Offsite Shredding Secure? Onsite vs. Offsite Shredding Services

As a business manager or owner, you want to protect your client's confidential information, so you make the smart move and decide to work with a local shredding service company.  But is that shredding service provider AAA NAID Certified?

What’s The Right Shredding Service For My Company? One-time or Ongoing

What’s The Right Shredding Service For My Company? One-time or Ongoing

Smaller businesses often forego retaining a shredding company because they believe they do not have enough paper or digital media to shred. Gilmore Services provides shredding services for small and large companies by offering one-time purge shredding and ongoing shredding.

7 Reasons Your Business Needs Shredding Services

7 Reasons Your Business Needs Shredding Services

If your business shreds documents in-house or does not shred documents at all, you should consider retaining a shredding company to help you prevent your customers’ information from being stolen or hacked from your computers. Shredding documents with an over-the-counter shredder might not create pieces of documents that are small enough, which means they are at risk of being recreated.

5 Things To Do To Enhance Information Security

5 Things To Do To Enhance Information Security

If information security is not at the top of your list, it should be. You could have to pay large fines should you experience a data breach. While most companies know about securing data, their employees may have some habits that open companies to identity theft and data breaches. Our five recommendations to create a more secure environment for company data include:

How to Ask Your Friends to Help You Move

How to Ask Your Friends to Help You Move

Anytime you prepare to move from one place to another, you need help. Very few of us could move our belongings without assistance. For many people, a move means asking friends to help.

COVID 19: Moving Tips for Couples

COVID 19: Moving Tips for Couples

The COVID-19 pandemic has led to some couples deciding to quarantine together. That makes sense from the standpoint of companionship during what would otherwise be a lonely time, but it also represents some challenges.

Office Consolidation Document Storage Tips

Office Consolidation Document Storage Tips

The new reality created by the COVID-19 pandemic has led many businesses to embrace the idea of employees working remotely. As the crisis continues, we expect to see more business consolidating their workspace to reduce overhead expenses.

Small Business Emergency Loan Document Management Tips

Small Business Emergency Loan Document Management Tips

Small businesses have been hit hard by the mandatory closures and changes mandated during the COVID-19 pandemic. One way to get relief is to apply for an emergency loan as provided for in the CARES Act.