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Do You Have A Disaster Recovery Plan In Place For Your Business?

Jim Beran

When it comes to the safety of business documents you should hope for the best but plan for the worst. This is especially true if you live in an area prone to natural disasters. A backup plan is a must to protect documents and avoid compromising sensitive information.

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Topics: Records storage, Scanning, Commercial Storage

Why Is Document Storage And Retention Scheduling Necessary?

Jacob Gilmore

For some, document management might seem like a luxury and not a need. You might wonder the reason for seeking records management services when organizing, storing and disposing of documents could take place in-house. To answer this question, business owners don’t have to look much farther than a colleague's cluttered storage closet, or, even worse, their own disarray of boxes and loose papers.  

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Topics: Records storage, Commercial Storage, records management

3 Surprising (But True) Facts About Document Storage Services

Steve Clopton

Document storage might not be the most exciting part of your job as an office manager, but that doesn’t mean it’s not vital to your company’s operations. Privacy, security, and compliance are all at stake when you decide where and how to store company documents.

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Topics: Commercial Storage

How to Adhere to HIPAA Laws the Right Way

Jim Beran

The adoption of computer and mobile technology has revolutionized the delivery of medical care over the last two decades. While new technology helps caregivers and medical administrators operate more efficiently than ever before, it also increases security and privacy risks.

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Topics: Records storage

4 Ways to Declutter and Prepare for Your Move to Smaller Office

Patrina Sykes

As a business owner or facility manager, you probably associate the concept of “bigger and better” with the idea of moving your business to a new location. But sometimes, even for companies that are doing just fine financially, opting for a smaller location offers even more benefits as far as streamlining, simplifying, and cutting operating costs.

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Topics: Moving Tips

3 Major DIY Pensacola Moving Mistakes to Avoid this Season

Patrina Sykes

Whether you’re moving into your family’s dream home, downsizing, or relocating your growing business, across the country or just across town, moving is both exciting and stressful. With the right preparation and professional help, it can be a wonderful experience. But some common mishaps can make an already difficult experience even worse.

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Topics: Moving Tips

Small Businesses: Ensure FACTA Compliance Through Document Destruction

Jim Beran

As a small business owner or office manager, you take security seriously. Following a retention schedule and destroying documents when the time is right are just two ways you can protect your business and your customers from identity theft and other crimes. But, these steps are also critical to remaining compliant with federal, state, and local laws.

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Topics: Data Destruction, Compliance

Why You Need to Work Document Storage Into Your Q3 Business Plan

Phyllis Smith

Believe it or not, the third quarter is around the corner. As a business owner or manager, now’s the time to finalize your business plan for the quarter so you can work toward meeting your financial goals in the second half of the year. That could mean ramping up your marketing efforts, making any necessary cuts, or increasing process efficiency.

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Topics: Records storage, Commercial Storage, records management

The Easiest Way to Get Started with a Records Retention Schedule

Meagan Mangold

When it comes to office organization and processes, sometimes it’s smarter to trust the experts. Sure, you could handle your own document storage and compliance responsibilities, but it’s often inefficient and, ultimately, costly.

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Topics: records management

Are You Properly Disposing of Your Business's Old Technology?

Jim Beran

The rapid development of technology means the road to obsolescence is shorter than ever. While many businesses wait for computers to break down before replacing them, that’s not always the most efficient policy. Once computers start to slow down, productivity and employee morale begin to suffer.

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Topics: Data Destruction