Secure Document Storage Services
Document storage services are essential for organizations looking to efficiently manage and preserve their physical and digital records. These services offer secure and organized storage solutions for important documents, whether they are paper-based or electronic. We offer several options when it comes to document storage.
Secure Records & Document Storage for Businesses
Proper storage of your business information and property not only frees up office space to save you money but also extends the life of your documents and data for many years to come. As your business grows, Gilmore provides secure document storage services that grow with you, without you having to worry about space limitations, security measures, or compliance. Save money, space, and time while keeping your information safe and accessible with our custom document storage solutions.
Storage Services We Offer
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Off-Site Document Storage Service:
Maximizes the security of your business records. We provide storage boxes, pick up your files and transport them to our storage facility, which is equipped with necessary security measures. These include secure transportation, barcode scanning, environmentally controlled storage, generator backup, and 24/7 video surveillance. -
Cloud Document Storage Management:
Delivers more convenience for managing and accessing your documents. Gilmore delivers a complete cloud storage system so any businesses can create an efficient and compliant digital storage and records management plan. This includes a secure online portal to administer records directly from your desktop with no training needed, no up-front capital expenditures, no hardware costs, no limit to the number of authorized users, and easy, secure access to documents from any location that has internet access. -
Commercial Warehousing Services:
Keeps your business property safe and secure while you’re in transition or simply need extra storage space. Gilmore specializes in secure storage for businesses in need of commercial warehousing, without the hassle of purchasing a storage space.
What to Expect from Gilmore’s Secure Document Storage Solutions
Every document, record, and piece of property stored at Gilmore is exceptionally cared for in the best way possible to eliminate risk to your important data.
- Sophisticated security with 24-7 video surveillance
- Environmentally controlled vaulted storage with immediate generator backup
- Emergency retrieval services
- Reinforced concrete media vault
- Digital scanning and electronic formatting
- Easy online retrieval requests
- Licensed and insured
- Highly screened Staff
- HIPAA compliant
Ask about our customized, yet affordable, business storage services and take the first step toward ensuring the complete safety, longevity, and usability of your company assets.
Storage Reviews From Our Customers
Our Law office has used Gilmore services for years, we have them pickup files, store important files safely & shredding. Excellent professional customer service, Erin Tolbert is a great asset to this company..........Thank you!
Theresa Jain
Gilmore has provided our file storage and shredding for many years. Service is outstanding, and Tina Grimes, Jiana, and the staff are great to work with.
Island House
Beggs & Lane made the decision this year to outsource our "Closed File Storage". After reviewing our options, there was only one choice for us and that was Gilmore Services. Jacob and his Team took a very complex move and made it simple. We know that each and every file is accounted for, stored in a safe environment, and treated with respect.
Ron Martin
Secure Document Storage FAQs
Get your free quote
Start your free quote from Gilmore or call us today at (888) 439-7458.
Which document storage system is the best?
There are three main ways to store and manage your documents: off-site, through the cloud, and commercial warehousing. Each one is a safe and secure system that we offer. The best one for you depends on what your goals are! Contact us for us to assist you in choosing one!
Where can I safely store my documents?
If you have physical documents that you need stored, Gilmore is here to help! We offer off-site document storage to keep your sensitive documents safe and secure. We will transport your documents to our storage facility which has all of the necessary security systems in place. You no longer have to worry about keeping your documents safe in your business!
How secure is physical document storage?
Storing physical documents can be very safe with the inclusion of safety features such as surveillence cameras, access control systems, and more.
What kind of security bins do you provide?
Gilmore offers three different security containers from which to choose, including containers your staff can even use as a temporary stool!
Under Desk Rollaway
This container is the most convenient shred cabinet in the industry. It is lightweight and contains an easy to service wooden box and industry-first rolling casters, allowing it to be rolled out from under the desk and used as a seat, supporting up to 300lbs.
Container Specifications
Dimensions: 24” H x 12” W x 17” D
Holds 15 gallons, which is approximately 50 pounds of paper, the equivalent of 2 cases of paper
Office Console
This container is ideal for any office space and is our most popular shred bin.
Container Specifications
Dimensions: 29” H x 21” W x 17” D
Holds 32 gallons, which is approximately 100 pounds of paper, the equivalent of 4 cases of paper
65-Gallon Container
This is the next generation of secure storage for paper while waiting for destruction and designed with large industrial companies in mind.
Container Specifications
Dimensions: 43.25” H x 24.5” W x 27.5” D
Holds 65 gallons, which is approximately 200 pounds of paper, the equivalent of 7 cases of paper
Are there any hidden charges?
Some companies quote you a low price and hope that you don't ask about all of their hidden charges like stop fees, fuel surcharges, and minimum pickup fees. It's a shell game they play hoping to trick you into thinking that they're offering the lowest price. Gilmore provides guaranteed up-front pricing, in writing, with no hidden charges.