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Security First: Why a Chain of Custody is Essential for Document Storage Services

Jim Beran

In today’s highly regulated business environment, responsible business owners need to carefully manage and monitor who handles important business documents and when. If your records management plan includes offsite or digital document storage, a specific process, known as the “chain of custody,” needs to be a key part of your security considerations.

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Topics: Records storage

How Cloud Document Storage Meets 2 Important Business Needs

Steve Clopton

Storing business documents on “the cloud” has become an increasingly popular -- and critical -- way for companies to ensure comprehensive access to and security over their files. While cloud storage has come under criticism in some circles for its perceived vulnerability to hacking, the cloud is, in fact, one of the most secure ways to store your documents, especially if you work with a reputable storage partner.

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Topics: Records storage

Do You Really Know Where Your Business Records Are Stored?

Meagan Mangold

As a business owner or manager, knowing the location and security of important business records should be a top priority. Not knowing where and how your critical documents are stored risks identity theft, compliance fines and damage to your company’s reputation.

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Topics: Records storage

Secure Document Storage to the Rescue: Protect Against ID Theft in 2017

Jim Beran

Identity theft is a common concern for both businesses and consumers, and not without reason. A recent study found that $15 billion was stolen from 13.1 million U.S. consumers in 2015. In the past six years, identity thieves have stolen $112 billion.

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Topics: Records storage, Identity Theft

Break New Ground: How To Refine Records Management Compliance in 2017

Jim Beran

The New Year is a great time for your business to look ahead and put in place needed changes in key areas, including records management. While the implementation of new processes can be confusing and unorganized, it doesn’t need to be, and improved processes can ultimately benefit your business in the long run.

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Topics: Records storage, records management

3 Reasons it Pays to Carry Out Secure Hard Drive Destruction

Jim Beran

Hard drives hold your business’s most valuable information, including proprietary data, financial statements and employee records. While the use of hard drives are widely prevalent and often necessary, the value of this information can create a problematic scenario when it comes time to upgrade your company’s hardware and increase technological efficiency.

Unfortunately, you can’t simply throw a hard drive in the trash at the end of its useful life and hope the information it contains will remain safe.

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Topics: Records storage, Data Destruction

How to Use Document Conversion Services to Delight Your Customers

Jacob Gilmore

Modern companies understand the importance of reliable document scanning and digital conversion of records for remote access capability and information backup. They also realize that managing physical document storage in-house can tax even the most resource-rich businesses.

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Topics: Records storage, Scanning

2 Simple Tests Your Document Storage Company Must Be Able to Pass

Jacob Gilmore

As your business grows, managing documents in-house becomes a time- and resource-consuming task. Growth means increased responsibility across business verticals and with that increased responsibility comes a reduced capacity to internally manage the storage of your documents.

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Topics: Records storage

Don't Pinch Pennies to Maintain Offsite Document Storage Services

Jim Beran

When considering document storage solutions, many businesses disregard professional third-party options over cost concerns. Storing documents in house or in a self-storage unit is often viewed as a cost-effective alternative to professional solutions.

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Topics: Records storage

3 Records Management Gaps That Could Harm Your Business

Jim Beran

Keeping business operations streamlined and running smoothly is a key goal for many business owners. After all, as your business grows, so too do clients, responsibilities, and business documents.

Business documents may include the paper documents you house on-site, or the electronic records you keep for each new customer. Managing records is a necessary aspect of many businesses, but keeping them organized and secure over time can present an unforeseen challenge for many business owners and administrative professionals.

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Topics: Records storage, Scanning, Shredding, Data Destruction