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Why You Need to Work Document Storage Into Your Q3 Business Plan

Phyllis Smith

Believe it or not, the third quarter is around the corner. As a business owner or manager, now’s the time to finalize your business plan for the quarter so you can work toward meeting your financial goals in the second half of the year. That could mean ramping up your marketing efforts, making any necessary cuts, or increasing process efficiency.

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Topics: Records storage, Commercial Storage, records management

Why Secure Document Storage is Essential for Sarbanes-Oxley Compliance

Steve Clopton

You’ve probably heard of this compliance regulation before, but do you really know what it means? Sarbanes-Oxley Act compliance is a critical step in the accounting and auditing processes of public companies.

However, some of the Act’s provisions also apply to private companies. Even accidently destroying documents required under the act can lead to repercussions, so every business needs to take steps to ensure proper compliance.

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Topics: Records storage

A Document Conversion Checklist for Your Business

Phyllis Smith

If your company is committed to adopting modern records management trends, it’s time to convert some of your paper documents to digital files. Doing so is not only environmentally conscious but this simple process can save money and improve your reputation with clients.

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Topics: Records storage, Commercial Storage

Security First: Why a Chain of Custody is Essential for Document Storage Services

Jim Beran

In today’s highly regulated business environment, responsible business owners need to carefully manage and monitor who handles important business documents and when. If your records management plan includes offsite or digital document storage, a specific process, known as the “chain of custody,” needs to be a key part of your security considerations.

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Topics: Records storage

How Cloud Document Storage Meets 2 Important Business Needs

Steve Clopton

Storing business documents on “the cloud” has become an increasingly popular -- and critical -- way for companies to ensure comprehensive access to and security over their files. While cloud storage has come under criticism in some circles for its perceived vulnerability to hacking, the cloud is, in fact, one of the most secure ways to store your documents, especially if you work with a reputable storage partner.

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Topics: Records storage

Do You Really Know Where Your Business Records Are Stored?

Meagan Mangold

As a business owner or manager, knowing the location and security of important business records should be a top priority. Not knowing where and how your critical documents are stored risks identity theft, compliance fines and damage to your company’s reputation.

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Topics: Records storage

Secure Document Storage to the Rescue: Protect Against ID Theft in 2017

Jim Beran

Identity theft is a common concern for both businesses and consumers, and not without reason. A recent study found that $15 billion was stolen from 13.1 million U.S. consumers in 2015. In the past six years, identity thieves have stolen $112 billion.

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Topics: Records storage, Identity Theft

Break New Ground: How To Refine Records Management Compliance in 2017

Jim Beran

The New Year is a great time for your business to look ahead and put in place needed changes in key areas, including records management. While the implementation of new processes can be confusing and unorganized, it doesn’t need to be, and improved processes can ultimately benefit your business in the long run.

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Topics: Records storage, records management

3 Reasons it Pays to Carry Out Secure Hard Drive Destruction

Jim Beran

Hard drives hold your business’s most valuable information, including proprietary data, financial statements and employee records. While the use of hard drives are widely prevalent and often necessary, the value of this information can create a problematic scenario when it comes time to upgrade your company’s hardware and increase technological efficiency.

Unfortunately, you can’t simply throw a hard drive in the trash at the end of its useful life and hope the information it contains will remain safe.

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Topics: Records storage, Data Destruction

How to Use Document Conversion Services to Delight Your Customers

Jacob Gilmore

Modern companies understand the importance of reliable document scanning and digital conversion of records for remote access capability and information backup. They also realize that managing physical document storage in-house can tax even the most resource-rich businesses.

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Topics: Records storage, Scanning