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2020 Hurricane Season Document Storage Tips

2020 Hurricane Season Document Storage Tips

The 2020 hurricane season is here and it’s essential for Florida families and businesses to be prepared. One of the most important things you can do for hurricane preparedness is to protect your personal and sensitive documents to ensure they aren’t damaged or destroyed during a storm.

Office Consolidation Document Storage Tips

Office Consolidation Document Storage Tips

The new reality created by the COVID-19 pandemic has led many businesses to embrace the idea of employees working remotely. As the crisis continues, we expect to see more business consolidating their workspace to reduce overhead expenses.

5 Ways to Improve Your Practice’s Health Record Management System

5 Ways to Improve Your Practice’s Health Record Management System

Records management is a crucial concern for every healthcare practice. Not only do you have a moral obligation to your patients to manage their records responsibly, but you also have a legal responsibility under the Health Insurance Portability and Accountability Act (HIPAA) to have a secure health record management system in place.

How does HIPAA Compliance Benefit your Business?

How does HIPAA Compliance Benefit your Business?

Complying with HIPAA law is a requirement for all companies in the healthcare industry as well as all medical providers. If you’re starting your own business and HIPAA law affects you, you might be feeling overwhelmed at the thought of adhering to HIPAA regulations.

Protect Customer Data by Following These 7 Document Storage Tips

Protect Customer Data by Following These 7 Document Storage Tips

Storing customer data puts you in the position of being responsible for protecting your customers’ personal information. Whether you’re storing financial data such as credit card numbers, bank account numbers and Social Security numbers, or personal healthcare information, you have a moral and legal responsibility to act responsibly.

Do HIPAA Privacy Policies Apply to your Organization?

Do HIPAA Privacy Policies Apply to your Organization?

HIPAA privacy policies exist to protect patients’ personal health information. The responsibility of complying with HIPAA regulations falls with healthcare providers, insurance companies, and any other organization that collects and stores health records.

5 Tips to Create a Retention Plan for Personal Documents

5 Tips to Create a Retention Plan for Personal Documents

Even if your finances and personal affairs are uncomplicated, you still have personal documents that you must retain for legal purposes. But you might not be clear about which documents you need to keep and how long you need to retain them.

Compliance and Information Security Risk with Records Management

Compliance and Information Security Risk with Records Management

Every company should be concerned with information security. The average data breach costs $3.9 million and can do irreparable damage to your company’s reputation. The same is true with compliance missteps, which can cost thousands of dollars in fines and lost trust.

3 Steps to Establishing a Record Retention Schedule

3 Steps to Establishing a Record Retention Schedule

Record retention is important for every business. Depending on the industry, enterprises are required to retain a variety of documents in adherence with regulations and destroy them on a schedule. Individuals also need to think about record retention and dispose of personal information properly.

Best Practices for Health IT Data Management

Best Practices for Health IT Data Management

Every organization that stores health and medical records on behalf of patients must adhere to HIPAA regulations. The regulations specify which records must be stored, which security measures must be taken, and when records must be destroyed.

Alleviating Sarbanes-Oxley Act Risks with Records Management

Alleviating Sarbanes-Oxley Act Risks with Records Management

Every company has a responsibility to keep accurate accounts. The Sarbanes-Oxley Act of 2002 dictates specific record-keeping and accounting requirements. Failure to comply with them can lead to legal penalties as well as damage to your reputation.

What to Expect from Professional Document Management Services

What to Expect from Professional Document Management Services

Properly indexing, storing, and destroying documents according to regulations can be a time-consuming task. Many companies struggle to keep up, and yet, the cost of improperly storing and destroying documents can be astronomical.

How to Eliminate Costly Errors with Records and Information Management

How to Eliminate Costly Errors with Records and Information Management

Records and Information Management, or RIM as we call it, is an essential part of keeping your valuable business records and data secure. It’s not uncommon for companies to make mistakes when managing their records due to carelessness or inexperience.

Why Is Document Storage And Retention Scheduling Necessary?

Why Is Document Storage And Retention Scheduling Necessary?

 

For some, document management might seem like a luxury and not a need. You might wonder the reason for seeking records management services when organizing, storing and disposing of documents could take place in-house. To answer this question, business owners don’t have to look much farther than a colleague's cluttered storage closet, or, even worse, their own disarray of boxes and loose papers.  

Why You Need to Work Document Storage Into Your Q3 Business Plan

Why You Need to Work Document Storage Into Your Q3 Business Plan

Believe it or not, the third quarter is around the corner. As a business owner or manager, now’s the time to finalize your business plan for the quarter so you can work toward meeting your financial goals in the second half of the year. That could mean ramping up your marketing efforts, making any necessary cuts, or increasing process efficiency.

The Easiest Way to Get Started with a Records Retention Schedule

The Easiest Way to Get Started with a Records Retention Schedule

When it comes to office organization and processes, sometimes it’s smarter to trust the experts. Sure, you could handle your own document storage and compliance responsibilities, but it’s often inefficient and, ultimately, costly.

Compliance Catastrophe? Consider Automating Records Management

Compliance Catastrophe? Consider Automating Records Management

If you’ve decided to implement a more strategic records management plan this year, you’ve taken a big step toward increasing efficiency and security for your organization.

However, when many companies decide to enhance their records management, they may do so piecemeal, with different personnel managing different parts of the plan. This strategy often leads to inconsistencies and can negate many of the benefits a records management plan can provide.

Office Managers: 4 Pieces of Offsite Document Storage Advice to Live By

Office Managers: 4 Pieces of Offsite Document Storage Advice to Live By

As an office manager, you have a lot on your plate: preparing payroll, developing and enforcing office policies, returning emails, ordering supplies, assisting with recruiting, and more.

One key responsibility that shouldn’t be overlooked is filing and storage. You need to store your company’s records properly to ensure compliance, efficiency and security.

Small Business Spring Cleaning 101: Don't Ignore Business Records Management

Small Business Spring Cleaning 101: Don't Ignore Business Records Management

Spring, what a wonderful time of year. The birds are chirping, the flowers are blooming and the sun’s shining just a little bit brighter. But the season isn’t all rainbows and butterflies. It’s also the time of year when many successful businesses start cleaning up the office.

Break New Ground: How To Refine Records Management Compliance

Break New Ground: How To Refine Records Management Compliance

The New Year is a great time for your business to look ahead and put in place needed changes in key areas, including records management. While the implementation of new processes can be confusing and unorganized, it doesn’t need to be, and improved processes can ultimately benefit your business in the long run.