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Protect Customer Data by Following These 7 Document Storage Tips

Steve Clopton

Storing customer data puts you in the position of being responsible for protecting your customers’ personal information. Whether you’re storing financial data such as credit card numbers, bank account numbers and Social Security numbers, or personal healthcare information, you have a moral and legal responsibility to act responsibly.

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Topics: Records storage, records management

Do HIPAA Privacy Policies Apply to your Organization?

Jim Beran

HIPAA privacy policies exist to protect patients’ personal health information. The responsibility of complying with HIPAA regulations falls with healthcare providers, insurance companies, and any other organization that collects and stores health records.

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Topics: Records storage, records management

5 Tips to Create a Retention Plan for Personal Documents

Jim Beran

Even if your finances and personal affairs are uncomplicated, you still have personal documents that you must retain for legal purposes. But you might not be clear about which documents you need to keep and how long you need to retain them.

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Topics: Shredding, records management

Mitigating Compliance and Information Security Risk with Records Management

Steve Clopton

Every company should be concerned with information security. The average data breach costs $3.9 million and can do irreparable damage to your company’s reputation. The same is true with compliance missteps, which can cost thousands of dollars in fines and lost trust.

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Topics: records management

3 Steps to Establishing a Record Retention Schedule

Steve Clopton

Record retention is important for every business. Depending on the industry, enterprises are required to retain a variety of documents in adherence with regulations and destroy them on a schedule. Individuals also need to think about record retention and dispose of personal information properly.

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Topics: records management

Best Practices for Health IT Data Management

Steve Clopton

Every organization that stores health and medical records on behalf of patients must adhere to HIPAA regulations. The regulations specify which records must be stored, which security measures must be taken, and when records must be destroyed.

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Topics: records management

Alleviating Sarbanes-Oxley Act (SOX) Risks with Compliant Records Management

Steve Clopton

Every company has a responsibility to keep accurate accounts. The Sarbanes-Oxley Act of 2002 dictates specific record-keeping and accounting requirements. Failure to comply with them can lead to legal penalties as well as damage to your reputation.

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Topics: records management

What to Expect from Professional Document Management Services

Steve Clopton

Properly indexing, storing, and destroying documents according to regulations can be a time-consuming task. Many companies struggle to keep up, and yet, the cost of improperly storing and destroying documents can be astronomical.

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Topics: records management

How to Eliminate Costly Errors with Records and Information Management

Steve Clopton

Records and Information Management, or RIM as we call it, is an essential part of keeping your valuable business records and data secure. It’s not uncommon for companies to make mistakes when managing their records due to carelessness or inexperience.

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Topics: records management

5-Point Checklist for Small Business Disaster and Document Recovery Planning

Jim Beran

Everybody who lives along the Gulf Coast knows that it pays to be prepared for a weather-related disaster. In recent years, hurricanes have ravaged both southern Florida and the panhandle, destroying buildings and causing extensive flooding.

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Topics: records management

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