How To Choose A One Time Shredding Service Company

Wed, Apr 19, 2023
By: Steve Clopton
How To Choose A One Time Shredding Service Company

First, let's explore who typically utilizes one time shredding services. One-time shredding services are most helpful for individuals and companies who have a large number of confidential documents that need to be destroyed. Examples include small businesses or startups who have accumulated a large number of documents; legal firms; healthcare organizations; government agencies; financial institutions; and individuals.

Characteristics of a Trustworthy Shredding Provider

When choosing a shredding provider, consider the following characteristics:

  • Security - A trustworthy shredding provider should have a secure chain of custody and follow strict security procedures to protect the confidential information being destroyed.
  • Compliance - The provider should be compliant with all state and federal laws and regulations that govern document destruction like HIPAA and FACTA.
  • Certification - Choose a provider certified by a reputable organization like the National Association for Information Destruction (NAID), which sets standards for secure document destruction.
  • Experience - Look for a provider with a proven track record of providing high-quality shredding services over an established period of time.
  • Transparency - The provider should be transparent about their processes and provide clear documentation of the shredding process, including when and where the documents will be shredded.
  • Customer Service - Seek out a provider who offers excellent customer service, who is responsive to questions, and who provides timely and efficient service.


Choosing a One-Time Shredding Provider

Following these steps can help you choose a one-time shredding provider to meet your individual or business needs:

  1. Determine your needs. Before selecting a provider, take a moment to identify how much material you need shredded, how often you need shredding services, and what kind of data you need destroyed.
  2. Research local providers. Now that you know what you need, make a list of the providers in your area who offer the services that will meet your needs.
  3. Check certifications. Check if each shredding provider is certified by a reputable organization like NAID, ensuring they follow strict security protocols and industry standards. Rule out providers who don't hold certification.
  4. Check references and reviews. Ask the shredding provider for references and read online reviews from other customers. This can help you get a sense of other customers' experiences with the provider.
  5. Review pricing. Get quotes from at least two providers and compare pricing. Make sure you ask about any additional fees or charges that might apply.
  6. Verify security measures. Before the shredding process begins, verify that the provider has secure procedures - like locked storage containers, secure transportation, and secure shredding facilities - in place to protect your confidential information. 

By following these steps, you can select a shredding provider that meets your needs and provides reliable and secure document destruction services.


Contact Gilmore

Contact Gilmore today for reliable and secure document destruction services. Get a free quote now to experience the peace of mind that comes with knowing your confidential information is in safe hands.