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Alleviating Sarbanes-Oxley Act (SOX) Risks with Compliant Records Management

Steve Clopton

Every company has a responsibility to keep accurate accounts. The Sarbanes-Oxley Act of 2002 dictates specific record-keeping and accounting requirements. Failure to comply with them can lead to legal penalties as well as damage to your reputation.

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Topics: records management

Ensuring Your Hard Drive Destruction is Secure and Compliant

Steve Clopton

Are you taking care to properly destroy the hard drives where you store sensitive business information? A surprising number of businesses are not, and it cost them. The average business data breach in the United States costs $7.9 million dollars in lost revenue and eroded trust.

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Topics: Data Destruction

New Year, New Challenge: 4 Tips for Tackling Document & Media Destruction

Jim Beran

When they are kept too long or stored insecurely, your business documents and media can become more of a liability than an asset. In fact, improper destruction of data is a common mistake and it can be a costly one.

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Topics: Data Destruction

Keep Your Hospital Move Liability-Free with HIPAA Compliant Moving Services

Patrina Sykes

Moving confidential medical records from one location to another can present a real challenge. Any time you move data, you must comply with HIPAA regulations to protect your patients’ privacy. A move represents a potential problem if your data isn’t properly handled and secured at all times.

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Topics: HIPAA Compliance

23-Point Document Checklist to Put Your Affairs in Order

Jim Beran

Document management isn’t just for businesses. We all have important documents that we need for daily life – and that our loved ones will need in the event of our deaths.

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Topics: document imaging

What Does NAID AAA Certification Mean for Document Shredding?

Meagan Mangold

Shredding documents is a critical component of compliance with regulations like HIPAA and FACTA. When documents are not properly destroyed, there’s a risk that they might be stolen or reconstructed, thus compromising the privacy and security of your clients.

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Topics: Shredding

What You Need to Know About HIPAA Compliant Storage and Moving

Jim Beran

Companies who collect and store personal medical information on behalf of their clients must adhere to the regulations of the Health Insurance Portability and Accountability Act (HIPAA.) The law is there to protect people from being denied coverage as well as to shield their privacy.

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Topics: Compliance

6 Critical Security Steps to Protect Patient Information When Moving Medical Records

Patrina Sykes

Moving medical records involves far more than simply packing them into boxes and loading them onto a truck. HIPAA regulations require any company that stores and transports personal health information (PHI) to take precautions to ensure that the documents they maintain are protected from unauthorized access, theft, and damage.

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Topics: Compliance

Top 5 Reasons to Store Your Business Documents Offsite

Steve Clopton

Storing business documents is a concern for every company. Without proper storage, you run the risk of misplacing documents or losing them to water damage and other environmental hazards. And, if your company stores financial or health records, improper storage can lead to regulatory infractions.

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Topics: Records storage

Data Destruction vs Data Retention? How to Ensure Your Timing is Correct

Steve Clopton

Dealing with your company’s valuable data requires care and attention. It’s your responsibility to safeguard your clients’ privacy and adhere to any regulations that apply to the storage and destruction of the data you collect.

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Topics: Data Destruction

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