Gilmore Blog https://www.gilmoreservices.com/blog/topic/scanning

Records management has traditionally been important to organizations needing to keep records organized and secure throughout their life cycle. Many people associate records management with storing, archiving, tracking or destroying records. Today, records management companies are ever-evolving as they adapt to new technological trends. Now, records management companies are going beyond creating retention schedules by adding privacy and security policies in addition to overseeing traditional records operations.

The role of records management is extremely important to businesses. Ultimately, companies are built on paperwork like contracts, certifications, tax information and employment records.

For businesses looking to safeguard and organize their information, many seek out a professional records management company. For comprehensive care over the lifespan of your documents, records management companies should offer several different tools to organize, store and destroy business documents.

The end of tax season marks the end of collecting and reporting the previous year’s financial statements and is often a breath of fresh air for business owners and the average working American. Filing taxes and accounting for your finances can be time-consuming, so mid-April represents moving forward for the year. Once the returns are processing, many people struggle to determine what to do with all of the paper documents accumulated over the course of a year and beyond. Take a look at which documents to shred and purge after tax season.

Managing records is one way a business owner or office manager keeps information secure, an office organized, and the company compliant with laws and regulations. Such an important part of running a business shouldn’t be overlooked, and a records management company can make sure your essential information is secure and organized.

So, do your documents need to be digitally scanned or physically stored? The choice depends on your business needs. 

Although Gilmore Services began in the Pensacola area over 50 years ago, it’s important to us to continue to grow as a regional business, expanding our services to areas like Montgomery, Alabama, among others.

Most businesses understand the importance of records management. Filing important documents and storing records keeps your work environment flowing well. But when left unchecked, records management practices can become outdated, resulting in a number of cluttered, unorganized boxes crowding your office. Document scanning services can get your business back on track and secure important information. Take a look at how you will know when its time to scan your documents, vs. keeping them in storage.

This New Year, Gilmore Services celebrates over 58 years of being trusted by thousands of organizations who choose to use our moving and storage facilities, our shredding services and our imaging and records management services. We have enjoyed this good fortune only because of our proud history and philosophy of commitment to the highest levels of integrity and customer service. That promise of trust, care and concern for each client's needs continues today as a cornerstone of our company's culture. As we enter 2014, we would like to share our vision for intensifying our client-focused services.

No matter how you choose to store your important information, there’s an inherent risk associated with the safety of your documents. Whether in a digital or a hard copy format, unexpected disasters or mistakes can cause you to lose important information. However, you can take certain steps to make sure your information is as protected as possible. 

At Gilmore Services, we offer document scanning and imaging to further preserve your important records. Take a look at why your information is ultimately safer with document scanning and imaging.