Gilmore Services Blog blog 1

Gilmore Services Blog Visit Gilmore Services blog for information on document storage, imaging services, shredding and more.

Gilmore Services: Essential Service Designation

Gilmore Services: Essential Service Designation

One of the things we have all been learning as a result of the COVID-19 pandemic is that we are all interconnected in ways we may have taken for granted. Those connections include both our personal lives and our businesses.

Your Guide to Document and Media Destruction for Your Office and Home

Your Guide to Document and Media Destruction for Your Office and Home

All good things must come to an end, and business information is no exception.

Even if destroying physical and electronic information isn’t at the top of your priority list, that doesn’t mean it isn’t important. Destruction is a crucial part of the information lifecycle, which protects against fraud, identity theft and ensures security of business and client interests.

If Moving Boxes Could Talk: 3 Inside Tips for Your Pensacola Office Move

If Moving Boxes Could Talk: 3 Inside Tips for Your Pensacola Office Move

So you need to move your office but don’t know where to start. No problem! That’s where I come in — I am the moving boxes you need for your next office move. Moving is often a painstaking and time consuming process, but it doesn’t have to be.

I’ve got a few tips to streamline your Pensacola move and make the process as painless as possible for you (and me).

Are Your Business Records in Danger? Pros and Cons of DIY Document Storage

Are Your Business Records in Danger? Pros and Cons of DIY Document Storage

As your business grows, a filing cabinet is often not enough to contain all of your important records. Threats like theft, prying eyes and environmental dangers like mold or water damage can seriously harm your important documents and put your business at risk.

Packing a storeroom with boxes or renting a storage unit may seem like an easy fix, but is it the best way to keep your important records, and business, safe?  

Why Is Document Storage And Retention Scheduling Necessary?

Why Is Document Storage And Retention Scheduling Necessary?

 

For some, document management might seem like a luxury and not a need. You might wonder the reason for seeking records management services when organizing, storing and disposing of documents could take place in-house. To answer this question, business owners don’t have to look much farther than a colleague's cluttered storage closet, or, even worse, their own disarray of boxes and loose papers.  

Q&A with a Pensacola Property Management Expert on House Hunting

Q&A with a Pensacola Property Management Expert on House Hunting

If you spent the winter debating whether or not it’s time to move, spring is the season to get serious. Before you know it, you’ll be dedicating your weekends to driving around the area’s most desirable neighborhoods in search of your next home.

Hard Drive Destruction: What Not to Do

Hard Drive Destruction: What Not to Do


Protecting your business’s data is critical to the continued health of your company. Financial and employee records, and other proprietary data stored on hard drives needs to be protected whether that data has reached the end of its lifecycle or not.

Expert Tips for Overcoming the 4 Biggest Residential Moving Blunders

Expert Tips for Overcoming the 4 Biggest Residential Moving Blunders

Whether you are relocating down the street or across the country, moving is often a stressful and time-consuming process. From preparing your family and friends to selecting the right moving company, planning for a move starts well before the packing and transportation begins.

How to Use Document Conversion Services to Delight Your Customers

How to Use Document Conversion Services to Delight Your Customers

Modern companies understand the importance of reliable document scanning and digital conversion of records for remote access capability and information backup. They also realize that managing physical document storage in-house can tax even the most resource-rich businesses.

2 Simple Tests Your Document Storage Company Must Be Able to Pass

2 Simple Tests Your Document Storage Company Must Be Able to Pass

As your business grows, managing documents in-house becomes a time- and resource-consuming task. Growth means increased responsibility across business verticals and with that increased responsibility comes a reduced capacity to internally manage the storage of your documents.

How to Choose the Right Pensacola Moving Company

How to Choose the Right Pensacola Moving Company

Many would agree that moving is one of the more stressful things in life. Sorting through all your worldly items, packing them in boxes, transporting them — and yourself — to a completely new place is hard work. Add in the additional stressor of choosing a reliable moving company to handle a lot of that labor for you, and the stress can easily turn into anxiety.

Why Certified Document Destruction is the Gold Standard of Compliance

Why Certified Document Destruction is the Gold Standard of Compliance

When it comes to records management, compliance is a critical element of success. Generally, compliance has to do with adhering to regulations set forth by a certain industry or governing body such as maintaining confidentiality, updating documents on a schedule, and destroying documents when the time is right.

The Anatomy of a Successful Records Management Plan

The Anatomy of a Successful Records Management Plan

Records management professionals know that in order to solidify an effective records management solution, they need a bulletproof plan in place. And while organization is already a key tenet of your day-to-day, there’s more to a records management plan than meets the eye.

How to Take Control of Your Digital Document Management

How to Take Control of Your Digital Document Management

As an office manager, administrative professional, or record keeper, we know it’s your goal to stay organized and keep proper records in everything you do. It can be challenging to manage all your business files, especially with new financial contracts, patient information, or legal updates coming in all the time.

Why Businesses Prefer Document Scanning Services Over In-House Scanning

Why Businesses Prefer Document Scanning Services Over In-House Scanning

If your company has been in business for a while, then you know that it’s essential to have a solid records management plan in place. After all, bringing on more customers, patients, or clients usually means more paperwork, and it’s important to make sure you’re managing all your information efficiently.

How to Make Commercial Moving as Painless as Possible

How to Make Commercial Moving as Painless as Possible

The time has come to move your business. Perhaps your company has been so successful that it has outgrown your current space, or maybe it’s downsizing to a space better suited for a nimble team.

Another reason could be that the founder seeks greater business opportunities in a different state, and has decided to transplant the headquarters entirely. Or maybe it’s just a matter of chasing better rent or real estate prices.

What is Retention Scheduling and How Does It Affect Compliance?

What is Retention Scheduling and How Does It Affect Compliance?

In many businesses, storing sensitive documents, and destroying them appropriately, is an essential aspect of the record management process. It’s important to know how long your documents need to be stored and when they need to be destroyed in order to remain compliant with federal regulations and industry standards.

It can be challenging to stay on schedule and keep a consistent process in place, especially in situations where new information is developing all the time.

8 Identity Theft Statistics Every Office Manager Needs to Know

8 Identity Theft Statistics Every Office Manager Needs to Know

When people think about identity theft, they might think it’s something that only happens in spy movies, or something that only affects the most unlucky, irresponsible among us. In fact, your first thought might be, “it can never happen to me.”

The Best Packing and Planning Advice for an Interstate Move

The Best Packing and Planning Advice for an Interstate Move

 

If you’ve ever had to move to a new home, then you know it can be a big job. No matter the final destination, packing up your personal belongings, putting everything in boxes, moving everything out, and transporting your items to a new home can be exhilarating—but it can also be stressful, time-consuming, and just plain hard work.  

A Day in the Life of a Records Management Company

A Day in the Life of a Records Management Company

If you’re thinking about partnering with a records management company, it’s a good idea to learn how the company operates and what exactly it can do for your business. After all, you’ll be relying on that company to handle, store, and securely dispose of your company’s sensitive physical or digital documents, so you’ll want to know what the company does and how it can help.

Have you ever wondered what a records management company actually does in a typical day? Here’s a hypothetical “day in the life” to help you learn just what can be accomplished in eight hours.

Your Top 5 Commercial Moving Questions Answered

Your Top 5 Commercial Moving Questions Answered

 

Businesses that experience new growth and development will eventually need to hire more employees in order to sustain an advanced workload. More business typically indicates more customers, paperwork, and ultimately the generation of more revenue.

Getting Move-In Ready: 6 Steps to Take Before Your Next Big Move

Getting Move-In Ready: 6 Steps to Take Before Your Next Big Move

There is no one-size-fits-all moving process. For example, the needs of a senior citizen downsizing into a retirement home are drastically different than a high school graduate moving into a college dorm. Different stages in life require specific moving requirements and demands.

4 Things You Need to Know About Digital Document Management Today

4 Things You Need to Know About Digital Document Management Today

When combining the responsibilities of managing records with a fast-paced work setting, keeping up can be difficult for business owners or office managers.

Hybrid document management plans, where certain records are being stored either physically or electronically, are becoming part of the norm as the role of technology grows in office environments. With more businesses relying on digital document management, it’s important to stay up-to-date on the best ways to maintain electronic records. 

3 Ways We're Giving Thanks to Our Customers This Holiday Season

3 Ways We're Giving Thanks to Our Customers This Holiday Season

It’s hard to believe that the holiday season is already upon us. The leaves are slowly changing color, the autumn air is filled with the scent of pumpkin and pine, and Christmas lights are already beginning to make their debut.

Top Qualities You Really Need in a Document Scanning Company

Top Qualities You Really Need in a Document Scanning Company

Today, office managers are constantly researching the best processes and technologies to better develop and improve business practices. The days of tolerating disorganized and overflowing filing cabinets are over.

And many businesses are moving on from outdated methods of in-house records storage. That's where document scanning comes in as a helpful solution for companies interested in maintaining organized, secure and readily accessible records.