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Jacob Gilmore

Jacob Gilmore

Jacob has dedicated 18 years to acquiring the proper skills and knowledge to manage a successful Records and Information Management (RIM) facility. He now serves as the Vice President of Finance and Purchasing at Gilmore Services. Jacob is responsible to design, establish, and maintain an organizational structure to effectively and securely manage, store, image or shred the confidential information and records of thousands of companies and organizations that choose to use Gilmore Services. Jacob is an active supporter of FFA (Future Farmers of America), 4-H and serves on the Escambia Soil and Water Conservation Board. When he’s off the clock you can find Jacob spending time at Gizmo Angus farm with his lovely wife and twin daughters.
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Author's Posts

2 Simple Tests Your Document Storage Company Must Be Able to Pass

Jacob Gilmore

As your business grows, managing documents in-house becomes a time- and resource-consuming task. Growth means increased responsibility across business verticals and with that increased responsibility comes a reduced capacity to internally manage the storage of your documents.

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Topics: Records storage

How to Choose the Right Pensacola Moving Company

Jacob Gilmore

Many would agree that moving is one of the more stressful things in life. Sorting through all your worldly items, packing them in boxes, transporting them — and yourself — to a completely new place is hard work. Add in the additional stressor of choosing a reliable moving company to handle a lot of that labor for you, and the stress can easily turn into anxiety.

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Topics: Moving Tips

Why Certified Document Destruction is the Gold Standard of Compliance

Jacob Gilmore

When it comes to records management, compliance is a critical element of success. Generally, compliance has to do with adhering to regulations set forth by a certain industry or governing body such as maintaining confidentiality, updating documents on a schedule, and destroying documents when the time is right.

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Topics: Shredding

The Anatomy of a Successful Records Management Plan

Jacob Gilmore

Records management professionals know that in order to solidify an effective records management solution, they need a bulletproof plan in place. And while organization is already a key tenet of your day-to-day, there’s more to a records management plan than meets the eye.

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Topics: Records storage

How to Take Control of Your Digital Document Management

Jacob Gilmore

As an office manager, administrative professional, or record keeper, we know it’s your goal to stay organized and keep proper records in everything you do. It can be challenging to manage all your business files, especially with new financial contracts, patient information, or legal updates coming in all the time.

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Topics: document imaging

Why Businesses Prefer Document Scanning Services Over In-House Scanning

Jacob Gilmore

If your company has been in business for a while, then you know that it’s essential to have a solid records management plan in place. After all, bringing on more customers, patients, or clients usually means more paperwork, and it’s important to make sure you’re managing all your information efficiently.

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Topics: Scanning

How to Make Commercial Moving as Painless as Possible

Jacob Gilmore

The time has come to move your business. Perhaps your company has been so successful that it has outgrown your current space, or maybe it’s downsizing to a space better suited for a nimble team.

Another reason could be that the founder seeks greater business opportunities in a different state, and has decided to transplant the headquarters entirely. Or maybe it’s just a matter of chasing better rent or real estate prices.

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Topics: Moving Tips

What is Retention Scheduling and How Does It Affect Compliance?

Jacob Gilmore

In many businesses, storing sensitive documents, and destroying them appropriately, is an essential aspect of the record management process. It’s important to know how long your documents need to be stored and when they need to be destroyed in order to remain compliant with federal regulations and industry standards.

It can be challenging to stay on schedule and keep a consistent process in place, especially in situations where new information is developing all the time.

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Topics: Records storage

8 Identity Theft Statistics Every Office Manager Needs to Know

Jacob Gilmore

When people think about identity theft, they might think it’s something that only happens in spy movies, or something that only affects the most unlucky, irresponsible among us. In fact, your first thought might be, “it can never happen to me.”

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Topics: Identity Theft

The Best Packing and Planning Advice for an Interstate Move

Jacob Gilmore

If you’ve ever had to move to a new home, then you know it can be a big job. No matter the final destination, packing up your personal belongings, putting everything in boxes, moving everything out, and transporting your items to a new home can be exhilarating—but it can also be stressful, time-consuming, and just plain hard work.  

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Topics: Moving Tips

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