Gilmore Blog https://www.gilmoreservices.com/blog/author/jacob-gilmore

If you’re thinking about partnering with a records management company, it’s a good idea to learn how the company operates and what exactly it can do for your business. After all, you’ll be relying on that company to handle, store, and securely dispose of your company’s sensitive physical or digital documents, so you’ll want to know what the company does and how it can help.

Have you ever wondered what a records management company actually does in a typical day? Here’s a hypothetical “day in the life” to help you learn just what can be accomplished in eight hours.

Businesses that experience new growth and development will eventually need to hire more employees in order to sustain an advanced workload. More business typically indicates more customers, paperwork, and ultimately the generation of more revenue.

Understanding the often complex details of records management is no easy job. If you handle records management for a business, you know it’s an ever-changing discipline that can be both exciting and frustrating.

There is no one-size-fits-all moving process. For example, the needs of a senior citizen downsizing into a retirement home are drastically different than a high school graduate moving into a college dorm. Different stages in life require specific moving requirements and demands.

No business wants to lose money. In fact, successful business owners are almost always looking for ways to boost revenue, cut costs, or both.

When combining the responsibilities of managing records with a fast-paced work setting, keeping up can be difficult for business owners or office managers.

Hybrid document management plans, where certain records are being stored either physically or electronically, are becoming part of the norm as the role of technology grows in office environments. With more businesses relying on digital document management, it’s important to stay up-to-date on the best ways to maintain electronic records. 

Depending on the industry, the possibility of litigation can be a major threat in the back of a business owner's mind, and it’s not always possible to completely avoid difficult legal situations.

2015 is quickly winding down. As you look back over the past year, are you confident that your business records management program was as effective as possible?

It’s hard to believe that the holiday season is already upon us. The leaves are slowly changing color, the autumn air is filled with the scent of pumpkin and pine, and Christmas lights are already beginning to make their debut.

Today, office managers are constantly researching the best processes and technologies to better develop and improve business practices. The days of tolerating disorganized and overflowing filing cabinets are over.

And many businesses are moving on from outdated methods of in-house records storage. That's where document scanning comes in as a helpful solution for companies interested in maintaining organized, secure and readily accessible records.

If you've ever invested hours into putting together a jigsaw puzzle, then you know or can imagine the frustration that comes from finding that a piece is missing.

Not only does it leave a glaring hole in the finished product, but it prevents you from seeing the full picture and it robs you of the satisfaction that comes from finishing the job right.

As business owners, records managers, or the people fostering startups, there can be a lot on your plate to keep track of every detail that might affect your business. Something has to give. When it comes to records management, it can be a complicated issue. When government regulations come into the mix, the waters get even muddier. Most business professionals don’t have time to stop and worry about it.

High tech equipment can be relatively inexpensive these days, and far more people know how to use it than did just a few years ago. That’s why identity theft and many other types of privacy crimes have become so commonplace: the information is widely available and some security measures aren’t consistently up to the task of keeping sensitive information safe.

Running a small business is similar to riding a roller coaster: you paid to get on, and you have a good idea of what to expect, but the ups and downs can still keep you on your toes.

Anyone can buy a desk-size paper shredder for a reasonable price. So how could it mean the death of your business to handle document shredding on your own?

If you're considering selling your business in the future, now is the time to start getting things ready so the sale goes as smoothly, and profitably, as possible.

Everyone knows that moving is stressful. There are a million things to worry about, details that need your attention, decisions to make and things that can go wrong. Plus, the physical labor shouldn't be underestimated. It's hard work. 

If you've ever sat down at your desk and had a hard time finding the mouse for your computer, or the computer itself, you're suffering from a common problem: Paper Overload. With the average office worker using 10,000 sheets of copy paper every year, it’s clear how easy it is to accumulate an excessive amount of hard copies that end up cluttering your desk and your office.

As the first of the year rolls around, it's standard practice to form resolutions to lose weight, exercise, and get ourselves more organized and productive, so we can make the coming year even better than the last. Of course, it's also standard practice to delay or slack off after a while, letting the resolution fade away into just another wish.

High on the list of what helps businesses remain successful is proper information management. In fact, one misplaced document could put a business like a financial agency, law firm or medical practice in jeopardy. Though one lost document greatly impacting a company might sound extreme, the power of sensitive information can’t be overlooked. With so much to appreciate about a thriving business, it’s important to protect documents that, if lost, could derail an organization dramatically.

Owning or managing a business involves more than just the big picture. With important information coming in and going out on a day-to-day basis, it can be a challenge to keep track of important documents. From hospitals to financial firms to small businesses, no organization is too big or too small for a proper records management plan.