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Office Consolidation Document Storage Tips

Office Consolidation Document Storage Tips

The new reality created by the COVID-19 pandemic has led many businesses to embrace the idea of employees working remotely. As the crisis continues, we expect to see more business consolidating their workspace to reduce overhead expenses.

Document Scanning: Preparing for Tax Season 2021

Document Scanning: Preparing for Tax Season 2021

You may be getting ready to file your 2020 income tax return, but that doesn’t mean it’s too early to start planning for next year’s taxes. In fact, the decisions you make now can have a huge impact on how long it takes you to complete next year’s filing when tax season rolls around.

Remote Work: Keeping Company Information Secure

Remote Work: Keeping Company Information Secure

We’ve all had to adjust to a new reality thanks to the COVID-19 pandemic. One of the biggest changes has been that many of us are now working from our homes.

Hard Drive Shredder: The Solution to Your Digital Hoarding Problem

Hard Drive Shredder: The Solution to Your Digital Hoarding Problem

It’s easier than ever to save digital information. Most of us have thousands of files between our email inboxes, cloud storage, social media sites, and our phones. And while it can seem like a good idea to save everything “just in case,” the opposite may be true.

Proper Data Destruction Can Protect Proprietary Information

Proper Data Destruction Can Protect Proprietary Information

Does your company have valuable proprietary information stored on your hard drives? A lot of businesses store important information, including client records, data, product research and more on hard drives on their premises.

5 Ways to Improve Your Practice’s Health Record Management System

5 Ways to Improve Your Practice’s Health Record Management System

Records management is a crucial concern for every healthcare practice. Not only do you have a moral obligation to your patients to manage their records responsibly, but you also have a legal responsibility under the Health Insurance Portability and Accountability Act (HIPAA) to have a secure health record management system in place.

How does HIPAA Compliance Benefit your Business?

How does HIPAA Compliance Benefit your Business?

Complying with HIPAA law is a requirement for all companies in the healthcare industry as well as all medical providers. If you’re starting your own business and HIPAA law affects you, you might be feeling overwhelmed at the thought of adhering to HIPAA regulations.

Protect Customer Data by Following These 7 Document Storage Tips

Protect Customer Data by Following These 7 Document Storage Tips

Storing customer data puts you in the position of being responsible for protecting your customers’ personal information. Whether you’re storing financial data such as credit card numbers, bank account numbers and Social Security numbers, or personal healthcare information, you have a moral and legal responsibility to act responsibly.

Compliance and Information Security Risk with Records Management

Compliance and Information Security Risk with Records Management

Every company should be concerned with information security. The average data breach costs $3.9 million and can do irreparable damage to your company’s reputation. The same is true with compliance missteps, which can cost thousands of dollars in fines and lost trust.

Taxes Filed? Know What Documents to Keep and What to Shred

Taxes Filed? Know What Documents to Keep and What to Shred

Filing taxes is an annual requirement and one that can occupy a lot of time for both individuals and businesses. Once your taxes are filed, you might want to relax and forget about them. But, you’ll need to consider what to do with the documents related to your taxes.

3 Steps to Establishing a Record Retention Schedule

3 Steps to Establishing a Record Retention Schedule

Record retention is important for every business. Depending on the industry, enterprises are required to retain a variety of documents in adherence with regulations and destroy them on a schedule. Individuals also need to think about record retention and dispose of personal information properly.

Best Practices for Health IT Data Management

Best Practices for Health IT Data Management

Every organization that stores health and medical records on behalf of patients must adhere to HIPAA regulations. The regulations specify which records must be stored, which security measures must be taken, and when records must be destroyed.

4 Wrong Ways to Destroy a Hard Drive Permanently

4 Wrong Ways to Destroy a Hard Drive Permanently

Destroying a hard drive isn’t as easy as you might think. Even data on a drive that’s been severely damaged can sometimes still be retrieved. That’s a scary thought if your organization needs to destroy data in accordance with HIPAA or FACTA regulations.

Alleviating Sarbanes-Oxley Act Risks with Records Management

Alleviating Sarbanes-Oxley Act Risks with Records Management

Every company has a responsibility to keep accurate accounts. The Sarbanes-Oxley Act of 2002 dictates specific record-keeping and accounting requirements. Failure to comply with them can lead to legal penalties as well as damage to your reputation.

NAID AAA Certification for Document Shredding?

NAID AAA Certification for Document Shredding?

Shredding documents is a critical component of compliance with regulations like HIPAA and FACTA. When documents are not properly destroyed, there’s a risk that they might be stolen or reconstructed, thus compromising the privacy and security of your clients.

Top 5 Reasons to Store Your Business Documents Offsite

Top 5 Reasons to Store Your Business Documents Offsite

Storing business documents is a concern for every company. Without proper storage, you run the risk of misplacing documents or losing them to water damage and other environmental hazards. And, if your company stores financial or health records, improper storage can lead to regulatory infractions.

Data Destruction vs Data Retention?

Data Destruction vs Data Retention?

Dealing with your company’s valuable data requires care and attention. It’s your responsibility to safeguard your clients’ privacy and adhere to any regulations that apply to the storage and destruction of the data you collect.

What to Expect from Professional Document Management Services

What to Expect from Professional Document Management Services

Properly indexing, storing, and destroying documents according to regulations can be a time-consuming task. Many companies struggle to keep up, and yet, the cost of improperly storing and destroying documents can be astronomical.