Gilmore Blog https://www.gilmoreservices.com/blog

Records management is a crucial concern for every healthcare practice. Not only do you have a moral obligation to your patients to manage their records responsibly, but you also have a legal responsibility under the Health Insurance Portability and Accountability Act (HIPAA) to have a secure health record management system in place.

Do you have too many things or too much space? If you do, then you may want to consider becoming a minimalist. It’s a big step but one that can bring a great deal of harmony and peace to your life.

Managing a big project can be stressful, and it can also present an organizational challenge. In addition to bringing groups of people together, you also need to share access to important documents and other resources.

Complying with HIPAA law is a requirement for all companies in the healthcare industry as well as all medical providers. If you’re starting your own business and HIPAA law affects you, you might be feeling overwhelmed at the thought of adhering to HIPAA regulations.

There are few things people dread more than the process of moving. Even when the move is an exciting one, moving is a lot of work and can cause significant stress. That stress may be elevated if your current home is cluttered with belongings.

Whether you live alone or with other people, you may be wondering whether it’s time to upsize from an apartment to a house. The decision may feel like an obvious one – but what if you’re not certain?

Moving is both exciting and stressful. When you’re moving to a new state, there are elements of uncertainty that can complicate the move and raise questions.

The holiday shopping season is here and it’s important to consider security when you pull out your credit card to buy gifts.

Moving from one place to another can be stressful, particularly if you plan to move at a busy time of  year. For example, trying to book a move in a college town in August or September can be a real challenge!

Storing customer data puts you in the position of being responsible for protecting your customers’ personal information. Whether you’re storing financial data such as credit card numbers, bank account numbers and Social Security numbers, or personal healthcare information, you have a moral and legal responsibility to act responsibly.

Moving is stressful for people and it can be even more stressful for pets. After all, you and your family understand the move and why it’s happening. Your pet doesn’t.

HIPAA privacy policies exist to protect patients’ personal health information. The responsibility of complying with HIPAA regulations falls with healthcare providers, insurance companies, and any other organization that collects and stores health records.

Even if your finances and personal affairs are uncomplicated, you still have personal documents that you must retain for legal purposes. But you might not be clear about which documents you need to keep and how long you need to retain them.

Is your business bound by HIPAA, FACTA or Sarbanes-Oxley regulations? If so, then you have a legal responsibility to maintain accurate records and destroy them according to the timetables specified by the law.

Every company should be concerned with information security. The average data breach costs $3.9 million and can do irreparable damage to your company’s reputation. The same is true with compliance missteps, which can cost thousands of dollars in fines and lost trust.

Does Your Contingency Plan Include a Disaster Recovery Plan?

Moving in with your significant other is a big moment in any relationship. It means that you’re blending your lives into a new, shared life. And, while it’s a happy moment and something to be celebrated, it can also be quite stressful if you don’t approach it properly.

Data destruction is in the news frequently – and for good reason! It seems that hardly a month goes by without a new story about a major data breach. In some cases, these breaches are the result of poor security. And in others, the issue is improper destruction of data.

Hurricane season is in full swing and with it, a heightened sense of urgency about preparing your business for a big storm and the hassles that come with it. 

There are few things in life more time-consuming and expensive than moving. Whether you’ve just bought your first home or you’re downsizing, you’ve got a long to-do list. And, if you’re like most people, you’re probably concerned about how much it will cost.

Gilmore Services is a family-owned company and we do business the "old-fashioned way". A lot of businesses say that, but we do it. Here’s what we mean by old-fashioned:

Packing your belongings is one of the most time-consuming parts of moving. Whether you’ve just bought a new home or you’re opening a new office, it’s easy to feel overwhelmed and frustrated by the process.

Hurricane season is here. In Florida, those words must be taken seriously. Hurricane preparedness is essential for every business.

Every business in Florida knows the importance of planning for disaster recovery. In recent years, hurricane season has led to significant downtime for local companies. Proper planning is a must.

What should you do with business hard drives you’re no longer using? That’s an important question to ask – and answering it incorrectly can lead to significant risks down the line.

Do you have important paper documents and electronic storage for your company? If you do, then it’s essential to have a disaster recovery system in place to ensure that your documents are protected during a disaster and accessible after the fact.

As more businesses turn to paperless documents and storage, it’s essential to have a plan for managing e-waste. You need to protect your valuable data, but you also need to figure out how to properly dispose of electronics that you’re no longer using.

Do you handle your paper shredding in-house? If you do, you might be wondering if you should be researching paper shredding services as a more secure and efficient alternative. 

Healthcare providers must adhere to HIPAA regulations to protect patients’ healthcare information. Even if you plan on disposing of electronic devices yourself, you must understand HIPAA rules or risk being penalized and fined.

If your company collects and stores medical records, then you know that it’s your legal responsibility to secure those records to protect your patients’ privacy. Likewise, medical record destruction is something that’s mandated by HIPAA.