Gilmore Blog https://www.gilmoreservices.com/blog

Managing records is one way a business owner or office manager keeps information secure, an office organized, and the company compliant with laws and regulations. Such an important part of running a business shouldn’t be overlooked, and a records management company can make sure your essential information is secure and organized.

So, do your documents need to be digitally scanned or physically stored? The choice depends on your business needs. 

Many people rely on important documents as a foundation for their business. Although records can be necessary to prove your company's legitimacy and are helpful to reference, it’s important to recognize when to shred certain documents. No matter the nature of your company, regulations and guidelines apply to how sensitive information should be destroyed. Not only is proper destruction of certain documents required under compliance laws, doing so can also remove liability in certain situations. Take a look at why it's not always better to hold on to information for too long.

Beginning as a family-owned moving company nearly 60 years ago, Gilmore Services has seen how some things change and some things stay the same. Although the company has evolved into a resource for records management, secure document shredding, document scanning and commercial warehousing, the moving division remains.

If you have moved before, you know the time and consideration involved in moving from one house to another. After planning, paperwork and researching residential moving companies, it’s time to focus on the best ways to take care of your belongings. You might find that it’s necessary to store certain items during the moving process, and in that case, Gilmore Services offers moving storage containers to lighten your load.

Although Gilmore Services began in the Pensacola area over 50 years ago, it’s important to us to continue to grow as a regional business, expanding our services to areas like Montgomery, Alabama, among others.

Most businesses understand the importance of records management. Filing important documents and storing records keeps your work environment flowing well. But when left unchecked, records management practices can become outdated, resulting in a number of cluttered, unorganized boxes crowding your office. Document scanning services can get your business back on track and secure important information. Take a look at how you will know when its time to scan your documents, vs. keeping them in storage.

For many small business owners, documents contain vital company information. Boxes comprised of contracts, employee records, taxes, receipts, manuals and other important information are essential to the legacy, compliance and history of an organization.

Storing records in your office or at a self-storage unit could put sensitive and confidential information at risk. In fact, improper document storage could be more damaging to a small business in the event of a loss or a breach.

A small business owner may not be financially prepared to recover from a loss caused by a disaster like a flood or fire or from a breach like a disgruntled employee who gains access to records.

This New Year, Gilmore Services celebrates over 58 years of being trusted by thousands of organizations who choose to use our moving and storage facilities, our shredding services and our imaging and records management services. We have enjoyed this good fortune only because of our proud history and philosophy of commitment to the highest levels of integrity and customer service. That promise of trust, care and concern for each client's needs continues today as a cornerstone of our company's culture. As we enter 2014, we would like to share our vision for intensifying our client-focused services.

During our lives, we accumulate important records, and it’s often necessary to keep these documents. We aren’t always sure when we’ll need them or where we should store them, but we know that it’s important to have vital information for the future.

During the mix of daily operations, businesses may find themselves ignoring a stack of records that keeps growing. Full file cabinets or storage rooms can become cumbersome and hinder productivity. Records are information assets that can hold great value for your organization, but mismanagement can pose several risks. Records storage plays an important role in protecting the future of your organization. 

Once you’ve made the decision to shred your organization’s outdated records, you expect your shredding company to take care of the rest. Although shredding records seems like the most secure way to destroy documents, your information could be at risk if your shredding company is not properly qualified. The National Association for Information Destruction (NAID) is the international trade association for companies providing information destruction services.

Maintaining records of important documents not only keeps your office organized, it ensures your business’s credibility. Bank statements, tax records or contracts are among some of the documents businesses save as records, representing a significant investment in time and resources.

These records can be a key tool in protecting your organization’s liability in a variety of areas and can provide an essential audit trail. To make sure your business is storing documents correctly.

There are several important tasks to accomplish before finally settling into a new home. For many homeowners, selling your current home is high on the to-do list before looking into residential moving companies. For your house to sell, it must feel like home to a buyer. That’s why home staging is so important when you’re looking to sell. Here’s a look at how to expedite the selling process by following these home-staging tips.

No matter how you choose to store your important information, there’s an inherent risk associated with the safety of your documents. Whether in a digital or a hard copy format, unexpected disasters or mistakes can cause you to lose important information. However, you can take certain steps to make sure your information is as protected as possible. 

At Gilmore Services, we offer document scanning and imaging to further preserve your important records. Take a look at why your information is ultimately safer with document scanning and imaging.

As many businesses know, hard copies of documents like contracts, banking records, receipts, employee forms, taxes or transactions accumulate over time. Although some important documents are often stored in file cabinets or desks, it’s challenging to store a business’ total records in one office location.

Unless you have lived in the same home until now, you have packed up before moving to a new home. Whether you packed your personal items or helped a friend, the process can be time consuming and labor intensive.

In honor of National Cyber Security Awareness Month, we want our valued customers and friends to know that someone’s identity is stolen in the U.S. every three seconds, which equates to approximately 12 million people annually.

Most small to mid-size businesses think that professional records and information management (RIM) services are only for large companies or major corporations, so many choose to store their vital company documents in a variety of different places.

Belinda Hernandez -  Customer Service Rep

Gilmore Services will break ground in April on another 7,500 square foot commercial record storage building which will be able to store another 50,000 standard sized record storage boxes. This new facility will bring Gilmore Services the overall capacity to safely and securely store and track over a million record storage boxes.

The idea of having a “paperless” office is a trending topic among of many business owners. With promises from a records management company to never lose a document, share information, and control access; it is easy to see why so many businesses are attempting to ditch paper and embrace technology.