Using the Right Records Storage Boxes for Your Business?
Wed, Oct 14, 2015
By: Jim Beran
It should come as no surprise how quickly paper accumulates in an office environment. Businesses handle hard copies of contracts, invoices, billing, and other sensitive information daily. These documents can be easily accessible in-house in a conveniently located filing cabinet. But the reality of storing every single document at one location is nearly impossible.
When a filing cabinet can no longer contain all your documents, it could be time to consider talking to a records management company.
As your business begins to weigh the pros and cons of offsite document storage, an important factor to consider is the type of boxes your documents will be stored in.
Are You Using the Right Records Storage Boxes for Your Business?
The traditional Bankers style box is a light duty, economically friendly, and recyclable cardboard box. They come in a variety of sizes, but the most popular size is similar to a multi-purpose printing paper box. This way it is suitable for both legal or letter sized paper.
These kinds of boxes are also called corrugated boxes. They have one layer of grooves between two liners. This allows the box to be tear-resistant, it keeps the packaging intact, and keeps the documents safe. If you choose to store your documents in cardboard boxes, consider the type of environment you store them in, and be sure to work with a document storage company that can keep them safe from occurrences like water damage or fire.
Watch how simple our boxes at Gilmore Services are to put together.
Plastic Storage Containers
For businesses that decided on the do-it-yourself route, durable plastic containers are a helpful solution when using a self-storage rental facility. Although plastic containers are not as environmentally friendly as cardboard options, they are sturdy and capable of being stacked to maximize storage space. Typically, self-storage units do not offer ventilation or pest control, so plastic containers can help your documents avoid water damage, mold, or other unwanted issues.
At Gilmore Services, we're here to help you properly and securely store and manage your business documents. Contact us to find out how we can save you time, and even money compared to self-storage options, by keeping your company records safe and in compliance on a retention schedule.