Misconceptions about Media Rotation and Retention

Wed, Sep 30, 2015
By: Jim Beran
Misconceptions about Media Rotation and Retention

The concepts behind professional media rotation and retention have become well known in the business world.

Unfortunately, a number of misconceptions have crept in as well, and they can leave companies dealing with some unnecessary hassles, or even serious legal problems. Here are some of the top misconceptions that are still commonplace when it comes to media rotation and retention to protect your business’s vital records.

Misconception #1: Media Retention Scheduling Doesn’t Matter

Your business may have been able to get away without a formal media retention plan years ago. But these days, the prevalence of cyber attacks and identity theft has put records management squarely in the public’s awareness. Regulations have been put in place from the local up to the federal level, and the penalties for failing to properly care for sensitive documents and other media can be severe.

Misconception #2: We Can Handle Our Media Rotation and Retention Ourselves

This might ring true for a small percentage of businesses that generate very few records and are extremely conscientious about managing their computer back up files. However, it is generally not feasible or safe for records managers to collect the company's back up tapes, bring them home each evening and then bring them back into the office each day. That's why most businesses storing important information trust a secure media rotation company to handle their back up tapes consistently, storing them in a secure, off site vault when they are not housed within the office. 

Misconception #3: It Doesn’t Matter Who Handles Our Media Retention as Long as it Gets Done

While taking the step to bring in a professional records management and destruction company will bring you much closer to a secure state, settling for the lowest bidder could result in a disservice to your business. Remember, you’re trusting your records management company to adhere to laws and regulations on your behalf. That's why it's essential to find an experienced and well-regarded company to carry out the best records management plan for your company. 

A Simple Solution for Your Media Rotation and Retention Needs

At Gilmore Services, we’ve been providing professional media rotation and retention as well as secure document and media destruction services for decades now. Our employees are screened to maintain the highest level of security, and are continually trained to go beyond the letter of the law when transporting, storing, or destroying records.

We have the skills, equipment, and experience necessary to help you create an optimal media retention schedule that keeps your company in compliance with all applicable regulations. And once your records have reached the end of their usefulness, they are seamlessly destroyed in our secure NAID AAA-certified destruction facility.

If you’re business is ready to move beyond the misconceptions and with a fully compliant media rotation and retention program.

Contact us today to discuss your options.