Retention Scheduling
A Retention Schedule defines how long to maintain your business records or personal documents (vital records, daily work, email, general correspondence, tax information, etc.) and is equally important for determining when information can be destroyed. Many companies have already learned, in costly litigation, that it’s as dangerous to maintain a document beyond its retention date as it can be to dispose of a document too early.
Gilmore Services will help you maintain and orchestrate your retention schedule. We can notify you when items reach their pre-determined retention date and insure you follow the proper protocol for destruction.
Gilmore Services sophisticated records management software systems allow our clients to generate various document reports, as well as provide real-time review, edit and/or update control for your retention schedules any time, right from your desktop via RsWeb. Managing the life cycle of your documents is a critical business procedure in protecting your company from litigation - not only today, but also your assets of tomorrow.
General Record Retention Regulations and Information
Alabama: http://www.archives.alabama.gov/officials/RDA00.html Florida: http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm Georgia: http://www.sos.georgia.gov/archives/who_are_we/rims/retention_schedules/default.htm Mississippi: http://mdah.state.ms.us/recman/schedulemain.php
Testimonials
- "As a lawyer wrestling with closed files since 1981, I have to tell you that our using Gilmore for file storage and destruction is one of the best decisions we ever made. You guys are prompt, reliable and easy to work with. Feel free to use us as a reference anyt...
- As a Hospital, Bay Medical places the utmost importance on the secure disposal of confidential information. Gilmore Services provides peace of mind in the secure disposal of these documents. They provide bi-weekly shredding services to the whole Hospital system. T...
- "Southeast Alabama Medical Center has been using Gilmore Services for our shredding disposal since 2009. We have been extremely pleased with the service and the professionalism that Gilmore has given us. From the service guys, to the management, and to the accoun...
- "Thank you so much for this follow up! Gilmore has great service! Your folks always have a positive attitude and are extremely helpful. We are VERY pleased with the service!" De Flounlacker Flounlacker Law Firm Pensacola, FL ...
- “I cannot tell you how pleased I am with Gilmore for shredding and moving. Everyone is so accommodating and it seems like everyone wakes up in a good mood every day. I wouldn’t change a single thing." Deb Heffernan AT&T Pensacola, Panama City, Tallahasse...
- "Gilmore Services at our Niceville Campus is going very well. Leroy is an excellent driver, professional and polite as he goes to each building when collecting the shred boxes. And, we look forward to continued service from Gilmore. Thanks, again, for Gilmore’...
- Dear Gilmore Services, "I appreciate your Shredding Service. I know that our pickup is going to be handled in the upmost caution and care to make sure that Identity of my clients will be upheld. I know when the contents from my pickup bag leaves my office it ...
- “ We have been more than pleased with your imaging services and cooperation with our budget. Brandy our contact has been friendly and professional. We would recommend Gilmore Services for anyone who has imaging needs”. Dee Enroth Pain Consultants of West Flo...
- "Each time I have contacted your company for assistance, you have been eager to accommodate our needs. I've always felt like you "roll out the red carpet" for us, but I'm sure you treat all of your clients the same way you treat us. In fact, there have been a coupl...
- "I'm completely satisfied with your service provided. You always show up on time, shred all material located in blue barrels and your office staff is very courteous to work with. Customers in our building are very satisfied and love the service provided."...
- "Switching to Gilmore has decreased our warehousing costs and consolidated our files into one location. We can also serve our clients more efficiently by retrieving files in a timely manner and by not using our highly trained personnel to retrieve those files from ...
- "Your company's service is friendly, fast, dependable, professional, efficient, and accommodating."...
