Cloud Management System
The traditional document imaging system requires client software to be installed on an in house network server and all user PC’s, requiring large up front capital expenditures that include up to date hardware and in house IT support. That doesn’t even include the software licensing fees, customization charges, and the cost to train all users.
Our cloud based storage system eliminates the expenditures described above and in the past few years there has been a shift towards the “cloud” for digital storage for those very reasons. Since there is no software to purchase or ongoing software support fees, there is no upfront cost. Since there isn’t any software to manage there are limited IT resources to manage. And since there are no software licenses, our cloud management system allows an unlimited number of authorized users access to documents from any location that has internet access. Customization and employee training is included in our software as a service (SaaS) model.
Cost Comparison Server Based System vs Cloud Management System
| Expenditure | Server Based System | Cloud Management System |
| In House Server | $$$ | None |
| Software License Fees | $$$ | None |
| Software User Fees | $$$ | None |
| In House IT Support | $$$ | None |
| Training | $$$ | Included |
| Customization | $$$ | Included |
Feature Comparison Server Based System vs. Cloud Management System
| Feature | Server Based System | Cloud Management System |
| Customizable | Yes | Yes |
| Different Setups for Different Departments | Yes | Yes |
| Limit access by user | Yes | Yes |
| Document Security Levels | Yes | Yes |
| Create Activity Reports | Yes | Yes |
| Print, Email, Export Documents | Yes | Yes |
| Access anywhere with Internet | No | Yes |
| Unlimited Users | No | Yes |
| Constant Back up and Mirroring | No | Yes |
Testimonials
- "As a lawyer wrestling with closed files since 1981, I have to tell you that our using Gilmore for file storage and destruction is one of the best decisions we ever made. You guys are prompt, reliable and easy to work with. Feel free to use us as a reference anyt...
- As a Hospital, Bay Medical places the utmost importance on the secure disposal of confidential information. Gilmore Services provides peace of mind in the secure disposal of these documents. They provide bi-weekly shredding services to the whole Hospital system. T...
- "Southeast Alabama Medical Center has been using Gilmore Services for our shredding disposal since 2009. We have been extremely pleased with the service and the professionalism that Gilmore has given us. From the service guys, to the management, and to the accoun...
- "Thank you so much for this follow up! Gilmore has great service! Your folks always have a positive attitude and are extremely helpful. We are VERY pleased with the service!" De Flounlacker Flounlacker Law Firm Pensacola, FL ...
- “I cannot tell you how pleased I am with Gilmore for shredding and moving. Everyone is so accommodating and it seems like everyone wakes up in a good mood every day. I wouldn’t change a single thing." Deb Heffernan AT&T Pensacola, Panama City, Tallahasse...
- "Gilmore Services at our Niceville Campus is going very well. Leroy is an excellent driver, professional and polite as he goes to each building when collecting the shred boxes. And, we look forward to continued service from Gilmore. Thanks, again, for Gilmore’...
- Dear Gilmore Services, "I appreciate your Shredding Service. I know that our pickup is going to be handled in the upmost caution and care to make sure that Identity of my clients will be upheld. I know when the contents from my pickup bag leaves my office it ...
- “ We have been more than pleased with your imaging services and cooperation with our budget. Brandy our contact has been friendly and professional. We would recommend Gilmore Services for anyone who has imaging needs”. Dee Enroth Pain Consultants of West Flo...
- "Each time I have contacted your company for assistance, you have been eager to accommodate our needs. I've always felt like you "roll out the red carpet" for us, but I'm sure you treat all of your clients the same way you treat us. In fact, there have been a coupl...
- "I'm completely satisfied with your service provided. You always show up on time, shred all material located in blue barrels and your office staff is very courteous to work with. Customers in our building are very satisfied and love the service provided."...
- "Switching to Gilmore has decreased our warehousing costs and consolidated our files into one location. We can also serve our clients more efficiently by retrieving files in a timely manner and by not using our highly trained personnel to retrieve those files from ...
- "Your company's service is friendly, fast, dependable, professional, efficient, and accommodating."...
