Gilmore Blog https://www.gilmoreservices.com/blog/author/jacob-gilmore

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Information on document storage, imaging services, shredding and more.

Getting Move-In Ready: 6 Steps to Take Before Your Next Big Move

Getting Move-In Ready: 6 Steps to Take Before Your Next Big Move

There is no one-size-fits-all moving process. For example, the needs of a senior citizen downsizing into a retirement home are drastically different than a high school graduate moving into a college dorm. Different stages in life require specific moving requirements and demands.

4 Things You Need to Know About Digital Document Management Today

4 Things You Need to Know About Digital Document Management Today

When combining the responsibilities of managing records with a fast-paced work setting, keeping up can be difficult for business owners or office managers.

Hybrid document management plans, where certain records are being stored either physically or electronically, are becoming part of the norm as the role of technology grows in office environments. With more businesses relying on digital document management, it’s important to stay up-to-date on the best ways to maintain electronic records. 

3 Ways We're Giving Thanks to Our Customers This Holiday Season

3 Ways We're Giving Thanks to Our Customers This Holiday Season

It’s hard to believe that the holiday season is already upon us. The leaves are slowly changing color, the autumn air is filled with the scent of pumpkin and pine, and Christmas lights are already beginning to make their debut.

Top Qualities You Really Need in a Document Scanning Company

Top Qualities You Really Need in a Document Scanning Company

Today, office managers are constantly researching the best processes and technologies to better develop and improve business practices. The days of tolerating disorganized and overflowing filing cabinets are over.

And many businesses are moving on from outdated methods of in-house records storage. That's where document scanning comes in as a helpful solution for companies interested in maintaining organized, secure and readily accessible records.

Is Media Destruction the Missing Piece in Your Records Management Puzzle?

Is Media Destruction the Missing Piece in Your Records Management Puzzle?

If you've ever invested hours into putting together a jigsaw puzzle, then you know or can imagine the frustration that comes from finding that a piece is missing.

Not only does it leave a glaring hole in the finished product, but it prevents you from seeing the full picture and it robs you of the satisfaction that comes from finishing the job right.

A Guide to Business Records Compliance

A Guide to Business Records Compliance

As business owners, records managers, or the people fostering startups, there can be a lot on your plate to keep track of every detail that might affect your business. Something has to give. When it comes to records management, it can be a complicated issue. When government regulations come into the mix, the waters get even muddier. Most business professionals don’t have time to stop and worry about it.

How Hard Drive Destruction Can Help You Remain Compliant

How Hard Drive Destruction Can Help You Remain Compliant

High tech equipment can be relatively inexpensive these days, and far more people know how to use it than did just a few years ago. That’s why identity theft and many other types of privacy crimes have become so commonplace: the information is widely available and some security measures aren’t consistently up to the task of keeping sensitive information safe.

4 Ways to Make Business Records Management Work for You

4 Ways to Make Business Records Management Work for You

Running a small business is similar to riding a roller coaster: you paid to get on, and you have a good idea of what to expect, but the ups and downs can still keep you on your toes.

What to Look for in a Reputable Pensacola Moving Company

What to Look for in a Reputable Pensacola Moving Company

Making a move, especially a long distance move, is already a stressful experience. Leaving the surroundings you're used to, maybe saying goodbye to workmates and friends you've known for years, and heading off into a new life in a new area with new people to meet and experiences to have is a big deal.

Planning for Your Long Distance Move the Right Way

Planning for Your Long Distance Move the Right Way

Everyone knows that moving is stressful. There are a million things to worry about, details that need your attention, decisions to make and things that can go wrong. Plus, the physical labor shouldn't be underestimated. It's hard work. 

How to Clear Those Hard Copies Off Your Desk for Good

How to Clear Those Hard Copies Off Your Desk for Good

If you've ever sat down at your desk and had a hard time finding the mouse for your computer, or the computer itself, you're suffering from a common problem: Paper Overload. With the average office worker using 10,000 sheets of copy paper every year, it’s clear how easy it is to accumulate an excessive amount of hard copies that end up cluttering your desk and your office.

New Year, Neat Office: Document Shredding This Year

New Year, Neat Office: Document Shredding This Year

As the first of the year rolls around, it's standard practice to form resolutions to lose weight, exercise, and get ourselves more organized and productive, so we can make the coming year even better than the last. Of course, it's also standard practice to delay or slack off after a while, letting the resolution fade away into just another wish.

Is Your Firm at The Mercy of One Misplaced Document?

Is Your Firm at The Mercy of One Misplaced Document?

High on the list of what helps businesses remain successful is proper information management. In fact, one misplaced document could put a business like a financial agency, law firm or medical practice in jeopardy. Though one lost document greatly impacting a company might sound extreme, the power of sensitive information can’t be overlooked. With so much to appreciate about a thriving business, it’s important to protect documents that, if lost, could derail an organization dramatically.

4 Things You Need to Know About Your Records Retention Schedule

4 Things You Need to Know About Your Records Retention Schedule

Owning or managing a business involves more than just the big picture. With important information coming in and going out on a day-to-day basis, it can be a challenge to keep track of important documents. From hospitals to financial firms to small businesses, no organization is too big or too small for a proper records management plan. 

If You Think Document Storage is Only for Big Companies, Think Again

If You Think Document Storage is Only for Big Companies, Think Again

There is a common misconception that document storage is mainly applicable to large corporate businesses with a lot of sensitive information like medical practices, accounting companies or law firms.

Though these organizations do collect important personal information and have strict regulations for managing documents, the value of document storage should not be lost on small businesses. You might not run a large corporation, but you do handle handle secure information, for yourself and your customers, on a daily basis.

Is Your Document Management Plan a Sham?

Is Your Document Management Plan a Sham?

Most businesses have an idea of what their document management plan should look like. A reliable shredder and an organized filing system are the go-to visions of a business with a records management plan in place.

However, as many people come to find out, lack of consistency, time and organization can quickly derail a well-laid document management plan.

Are People Being Paid to Sort Through Your Trash? Don't Throw Away Your Identity

Are People Being Paid to Sort Through Your Trash? Don't Throw Away Your Identity

 

It’s no secret that there’s big money in an identity theft. Thieves and hackers can make a hefty profit from stolen personal information. Because of this, every business wants to be safe from a major identity theft issue, which could mean a drastic financial blow to a company. Many businesses know shredding is necessary to help protect their identity. For companies that collect personal information like medical practices, accounting offices and law firms, document shredding also protects the people who trust you with their information.

Like a lot of business process, implementing paper shredding services might not feel like a top priority, but it is actually one of the most beneficial and important parts of running a business. Thieves will go to no end to steal information, and your trash is not off limits.

6 Ways a Document Imaging Company Can Help Create a Paperless Office

6 Ways a Document Imaging Company Can Help Create a Paperless Office

The vision of a paperless office can be alluring. Most of us think about a modern space where all information is perfectly digitized and streamlined. If your office doesn’t quite live up to this vision, don’t be discouraged.

The good thing about your goal to cut down on paper is that it doesn’t have to be all or nothing. Some documents might always be necessary to keep in paper form, but adopting a regular document scanning routine can dramatically increase productivity and workflow for your office.

Up Efficiency & Save Money with Records Management

Up Efficiency & Save Money with Records Management

With around 30 million small businesses in the United States, there is a huge need for businesses to remain compliant and organized. Many small businesses know what it means to budget wisely, especially in the early stages of the business.

Often without excess funds, small businesses today must operate most efficiently while saving money. One simple way to relieve a common burden is by working with a professional records management company. Here are some ways small businesses can improve efficiency and save money with professional document management.

Is Your Business Ready to Go Paperless? Take this Quiz to Find Out

Is Your Business Ready to Go Paperless? Take this Quiz to Find Out

The idea of having a “paperless” office is a trending topic among many business owners. As records management companies secure documents, share information, and control access, it’s easy to see why so many businesses are attempting to ditch paper and embrace technology.  

4 Types of Documents that Need to Be Scanned Today

4 Types of Documents that Need to Be Scanned Today

Technology is advancing at a faster rate than ever before, making it challenging for businesses to keep up. With the paperless office trend on the rise, many industries are weighing their options. Though going paperless has a nice ring to it, it’s important to find out if it is right for your business. Some companies will digitize only a portion of their entire paper documents. How can you decide which documents are essential in digital form? Document scanning can mean cost savings, faster turnaround for retrieval, better quality and help with compliance. Here are four types of documents that need to be scanned today. 

4 Things to Do Before Becoming a Paperless Office

4 Things to Do Before Becoming a Paperless Office

The idea of a paperless office is alluring. A solution that cuts down on clutter, streamlines information and reduces waste is a dream for many businesses.

If your organization is like many others, paper has had an important role so far. Making the switch to a mostly paperless office can be a big transition that can take time.